40 Ways To Say "Congratulations on Your Promotion"

By Indeed Editorial Team

Published 14 July 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

When your close colleagues move up the career ladder at work, it's important to wish them well and congratulate them. It's an important gesture that shows your appreciation for them. Understanding the importance of gratitude in the workplace can make you a better team player. In this article, we discuss what a "congratulations on your promotion" message is, how to congratulate your co-workers, what to say instead of congratulations and what 40 congratulations message examples look like.

What is a "congratulations on your promotion" message?

When a colleague or a close friend receives a promotion at work, saying "congratulations on your promotion" is a courteous way to show your appreciation for the effort and achievements. You can either congratulate them by speaking to them in person or by sending them a quick email. A congratulations message is something the recipient can remember for days to come. It makes them feel special and shows your support for their personal development.

Sending this type of message is especially important if you're in a leadership role. Not only does it validate your co-worker's outstanding performance, but it also can help maintain a positive working relationship.

Related: How to Practice Gratitude While Working Remotely

How to congratulate someone on a promotion

Celebrating your colleague's promotion with them is a selfless act that sustains a healthy work environment and boosts employee morale. The way you congratulate them is also important to consider because you want to reward their effort appropriately. Here are some guidelines on how you can congratulate someone on a promotion:

1. Say "congratulations"

The easiest way to recognise the achievements of your co-worker is by speaking to them in person. Express your gratitude and explain how they have been a key team player. Saying "congratulations" during a face-to-face conversation can make your words appear more personal. It's something they may remember for a long time. A genuine gesture can also boost their motivation.

2. Send them a motivational message

A congratulations message is a thoughtful gesture that can motivate the recipient to keep up their hard work. It's a good option if you work in another organisation, if you work in a regional office or if you don't know the person intimately. Here are a few tips on how to write one:

  • Open with a respectful greeting such as Dear First Name

  • State your congratulations on your introduction

  • Elaborate on how they have influenced your work in your main body

  • End your message with a few motivational words, such as Keep up the good work

  • Close with a semi-formal salutation such as Kind regards or All the best

Related: Email Etiquette: Best Regards and Alternative Salutations

3. Treat them to a drink or dinner

When your team member receives a promotion, it's an opportunity for your entire department to celebrate. You can either plan a surprise team lunch or take them out for a drink or dinner on a Friday evening. Celebrating with your colleagues is a great way to empower each of your team members. It also gives them a chance to congratulate the individual in person.

4. Write them a card

You can purchase a congratulations card from a gift shop or create one to present to your colleague. Ask your colleagues to sign a quick message on the card to make it even more special. A hand-written card is a personal gesture that the recipient is likely to feel touched by.

What to say instead of "congratulations"?

While saying saying "congratulations" may feel repetitive after a few times, there are other words and phrases you can use to emphasise your appreciation for your co-worker. Here are a few alternatives you can consider:

  • I'm thrilled for you

  • You have been really impressive

  • You deserve it

  • I commend you

  • Keep up the great work

  • You amaze me

  • Way to go

  • Way to shine

  • Well done

  • Good job

  • Nice work

  • Nicely done

  • Bravo

Related: Ways To Say "Thank You for Your Efforts" in Your Workplace

40 congratulation message examples

Review the following examples for ideas of congratulation messages to say to someone who has just reviewed a promotion:

Formal message

If you aren't close with the person who has just received a promotion, you might want to opt for a more formal congratulations message. Here are some examples:

  • “Congratulations on your well-deserved success.”

  • “Heartfelt congratulations to you.”

  • “Warmest congratulations on your achievement.”

  • “Congratulations and best wishes for your next adventure!”

  • “So pleased to see you accomplishing great things.”

  • “Feeling so much joy for you today. What an impressive achievement!”

  • “Simply overjoyed to hear your good news.”

  • “I'm sure today will be only the first of many proud moments for you at your new position.”

  • “Sending you heartfelt congratulations today and wishing you all the best on your next project.”

  • “I commend you on this latest success, and I look forward to seeing even more great things from you.”

Casual message

If you have a solid relationship with the person who has just received a promotion, you can be more flexible in your congratulations message. Here are some casual messages you can use as a reference:

  • “Hope you're thrilled about your new promotion! I sure am happy for you!

  • “It makes me so happy to think about your promotion. It couldn't have come to a more deserving person.”

  • “You've worked so hard for this. Congrats!”

  • “This is awesome! Way to go!”

  • “Congratulations to my favourite colleague! With your touch, it's going to look amazing!”

  • "I'm impressed with your hard work. Keep it up!”

  • “You did it! So proud of you!”

  • “I knew it was only a matter of time. Well done!”

  • “I've got a feeling this is only the beginning of even more great things to come for you!”

  • “Congratulations on the promotion! Can't wait to see you make it your own.”

  • "You have dared to dream and have proven that you can accomplish anything if you put your mind to it. Keep shooting for the stars."

  • "In life, we may stumble and sometimes fall, but you have shown how important it is to always get back up and try again. That is why you are triumphant today. Way to go!"


You can congratulate a person by giving them a compliment. This action serves to reinforce positive behaviours and recognise their hard work. The following are a few examples of compliments you can share:

  • “Sincere congratulations on your hard-earned success.”

  • “You are proof that good things come to those who are willing to sacrifice to reach a worthwhile goal. Words can't express how proud I am!”

  • “You have the creativity and determination to do whatever you can dream. I hope you feel proud today and confident in your ability to rise to your next challenge.”

  • “Celebrating the dedication you've shown on the way to this achievement. You've earned every bit of the success you're enjoying.”

  • "I want to congratulate you on your great achievement. I know how hard you have worked to make it happen. You deserve all the success that comes with it."

  • "With hard work comes big accomplishments, and you have, without question, shown this to be true. I want to congratulate you, as you deserve all the admiration and attention you receive."

  • "You have worked hard to reach your goals and have this achievement to show for it. I can't imagine anyone else being more deserving of it."

  • "You have shown us all that hard work is the quickest path to success. You are such a great example to me that I want to follow in your footsteps. I wish you nothing but continued success."

  • "Working with you is always enjoyable. I would like to applaud you for your efforts in getting the promotion. No matter how difficult it may be, you always put in 100%."

  • "As the workload increases, your level of commitment stays steady. You always accomplish the tasks at hand with excellence. Well done on a great job."

Motivational message

When congratulating your colleague on their promotion, giving them a few words of advice can also help them remain motivated. The key here is to point out their strengths so that can continue delivering results. Here are a few examples:

  • "The strength you have to overcome each challenge is an inspiration. Congratulations on this win."

  • "When faced with opposition, some people let their goals crumble. You are not one of those people. When faced with adversity, it only causes you to persevere, and this achievement proves it."

  • "It takes guts to stay true to your goals, especially when the odds of success are stacked against you. Congratulations on this accomplishment. I can't wait to watch you continue to succeed!"

  • "You are always the cheerleader, the first one someone goes to for a boost, a pat on the back, or a dose of positivity. But today it's time for us to celebrate for you. Congratulations!"

  • "For you, each challenge is an opportunity to succeed. What you have accomplished will never cease to astound me. Congratulations to you and your future successes!"

  • "Keep on growing, keep on achieving. I believe in you and the incredible things in store for your future. Congratulations."

  • "I know you have worked hard for this achievement, so you should be proud of yourself. You have proved that hard work really pays off. Congratulations."

  • "You are one of the most talented people I know, so it is with joy that I congratulate you on your significant achievement."

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