How to Write Goodbye Email to Coworkers (With Examples)

By Indeed Editorial Team

Published 26 April 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Sending a goodbye email is a professional courtesy to colleagues when you're leaving a job for another role. The email can help you end your time at the organisation positively and make it easier to stay in touch with your office friends and colleagues. If you're considering emailing a goodbye message to people in the office, it's important to know how to craft a professional letter that makes people remember you favourably. In this article, we discuss how to write goodbye emails to coworkers, explain the importance of writing such messages and provide examples.

How to write a goodbye email to coworkers

Writing a goodbye email to coworkers is an effective way to make a professional exit. Here are a few steps to help you create an email that delivers a powerful impression when leaving a position:

1. Use the right email subject line

When writing a farewell email, you want to use a subject line that differs from what your colleagues expect. Choose something that stands out and encourages them to read the email. Use an email subject line that's straightforward and quickly gives the recipient an idea of the content. For example, you can use suggestive subject lines, such as:

  • My last day

  • It's difficult to say goodbye

  • Thank you!

  • I'm moving on

2. Be brief

An ideal goodbye email is short and memorable. Keep the text to two or three paragraphs, providing only the most important details. Avoid packing the letter with too much information so your audience doesn't feel you're eager to leave them.

3. Mention your last day

When writing a goodbye letter, it's important to mention your last day at the office even if the company has announced your exit officially. This can serve as a reminder to people who have pending work matters they want to resolve with you. It can also give colleagues who want to prepare a send-off party or going-away gift the time to buy and arrange presents for you.

4. Keep it positive

When writing a goodbye email, you want to keep the tone and text positive. Focusing on the positive aspects of your relationship in the organisation can help preserve your bond with colleagues. It can also make it easier to connect to future opportunities in the company.

5. Show gratitude

One reason for writing goodbye messages is to thank your colleagues for their support and kindness. Express your gratitude for the opportunity to work with them and getting the chance to learn and grow thanks to their insights and feedback. You can even mention a pleasant experience or joke you had with a person to make the letter more memorable.

6. Send personalised emails

When emailing farewell letters, it's better to send individual emails instead of group messages, except your colleagues are too many to send personal letters. That way, you can personalise the content based on your relationship with each colleague. It's often easier to share personal stories you experienced with individuals and be honest with them through personal emails. If you want to share your reasons for leaving with only a few people, sending individual emails makes it easy to do so.

7. Send before your last day

A goodbye email requires deft timing, so colleagues have sufficient time to react and respond. Send the letter a day or two before quitting. This gives people time to say goodbye personally and discuss with you about your next career step. Sending the letter at such short notice also helps you avoid the awkward feeling people get when they see you around, even though you've said goodbye.

Related: How to Leave a Lasting Impression on Your Last Day of Work

8. Close professionally

Even though this is a goodbye message, it's still a formal letter that requires a professional close. Wish your audience well and end your letter with a professional close such as Sincerely or Yours Faithfully. It's okay to write an informal letter to a colleague who is also a close friend, but try to avoid being emotional.

9. Include your contact information

If you use a work email to communicate with colleagues, your employer might withdraw your access to the platform when you leave. This makes it important to include alternative ways colleagues can reach you after leaving the organisation. Depending on your relationship with each person, you can give them your personal phone number, email address, online profiles and other means of contacting you.

Related: How to Write Goodbye Messages to an Employee Leaving the Company

Importance of writing a farewell email

Here are some benefits of writing a goodbye email to colleagues:

Demonstrates professionalism

Professional etiquette requires that you notify people who've worked with you for months or even years of your departure. Some of these people are going to be your work friends, and a few may even be close to your family. Sending a goodbye email before leaving gives you the opportunity to thank them for their friendship and support and share ways they can reach you after your exit from the company.

Assist with the transition process

Letting your colleagues know of your departure can also help smoothen the transition process. You can use the letter to inform them about the progress of pending projects and how your replacement can complete the tasks. It can also provide direction to coworkers about whom to meet in the company for support regarding some of your duties.

Maintain professional network

As you change jobs and employers, it's important to preserve your professional networks. Saying goodbye not only provides colleagues a notification of your exit, but it can also help you maintain your relationships at former places of employment. When you require professional assistance, such as references or job leads, you can leverage the positive relationship you share with former colleagues to find new opportunities and grow your career.

Related: Goodbye Message: Why It's Important and Several Examples

Example farewell emails to colleagues

Here are examples of goodbye emails to colleagues:

Goodbye email to a close colleague

Here's an example of a goodbye email to a close colleague:

Subject Line: Saying Goodbye Is Difficult

Hi Dennis,

I wanted to inform you of my decision to leave my post as the Accounts Manager for the marketing department. I accepted an offer at another company and my last day is 3rd of March, 2018.

Working with you has been one of the best times of my professional life. I'm deeply thankful for your mentorship, training and guidance over the past five years. Your support is the catalyst for my professional growth, and I want you to know I don't take it for granted.

Do you remember the first time I came to this place? You interviewed me for the job, and even though I wasn't the most confident candidate, you gave me the chance to prove myself. Today, I look back and can't thank you enough for your confidence in my potential.

I'll be moving to the eastern part of the city to resume at my new job next week. If you're up for it, I would like us to have chicken soup at our favourite street cafe at the end of work today or tomorrow. I value our friendship and would love to keep in touch. You can reach me on the phone at 6666 6666 or via email at elizhang@email.com.

Thank you for all that you do!

Sincerely,

Elizabeth Chang

Related: How to Create a Goodbye Letter to Your Employer in 6 Steps

Farewell email to colleagues

If you have many colleagues, consider emailing them as a group. Here's an example of a farewell email to a group of coworkers:

My fellow Better Way Ventures colleagues,

I'm using this opportunity to let you all know that I've accepted a position at another company and next week Friday is going to be my last day in this role.

As you all know, the HR has already made a formal announcement of my departure, but I believe it's important for me to inform my team of my decision personally. In the time I worked here, you gave me a supportive professional family that helped me cope with difficult projects and made work fun. I'm going to miss the camaraderie and the positive atmosphere of divergent views and creativity we all built here.

Saying my time here was enjoyable and full of growth opportunities is an understatement. I thank all of you for your kindness, understanding and support through all our times together. If you have questions about my ongoing tasks, please talk to John Tao. He's going to be a temporary replacement until human resources can find a new technical project planner.

I would appreciate if you can all keep in touch. You can reach me at my personal email address, debbyrye@email.com or on my telephone at 5555 5555.

Thank you all and I wish you success in all your future endeavours.

Sincerely,

Deborah Rye

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