Goodbye Message: Why It's Important and Several Examples

By Indeed Editorial Team

Published 11 October 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Saying farewell to a coworker can be a heartfelt experience, depending on the relationship you had with them. You may be in a situation to say goodbye to a coworker if they decide to leave the company. It can be because of retirement or they accepted another job offer. Regardless of the situation, there are several methods you can use to say goodbye to a colleague. In this article, we discuss the importance of a goodbye message, share ways to say goodbye, give you tips for writing a farewell message and provide sample messages for various scenarios.

Related: How To Write a Farewell Email

Why is sending a goodbye message important?

Sending a goodbye message to your colleagues and employer is important because it lets them know you appreciated your time together and that you wish them luck in the future. If a coworker is leaving the company to start another job, saying goodbye can also help you maintain professional contact that may aid you in a future job search. Saying goodbye to your employer ensures you leave your job on good terms, which may lead to career advancement opportunities in the future too.

Related: How To Resign Gracefully (With Reasons and Tips)

4 ways to say farewell to coworkers

Here are some of the methods you can use to say farewell to your colleague:

1. Use a card

A goodbye card is a simple way to show support for your coworker who's moving onto the next step of their career. Typically, if it's a team or office setting, someone purchases a card on behalf of the whole business, and everyone can write their farewell note inside the card. Usually, this card congratulates the team member and wishes them the best in the future. A personal card also gives your colleague a keepsake to hold onto and remind them of their time at the company.

Related: Dear Sir or Madam: How To Use It and Alternatives

2. Send an email

Send an email before the final day of your coworker's departure to thank them for their service to the organisation. An email is another good way to obtain alternate contact information in case you want to keep in touch with them for networking purposes.

When a team member leaves a company, their manager or HR usually sends an email to the company announcing the departure. For your farewell email, you can simply send a response to the mass email. You may also start your email chain or send an email directly to the coworker who's leaving.

3. Leave a gift

Sometimes employers or coworkers give a departing colleague a gift. A gift is sometimes reserved for someone who has worked at a company for a lengthy amount of time and has formed relationships with their colleagues outside of the workplace.

Your organisation might take up a collection where all staff members can contribute money towards a gift that is from the team. This gift may be something that helps a colleague in their new role, something they would like based on their hobbies and interests or even a joke gift based on an inside joke or funny moment.

4. Throw a party

Another way to say farewell to a coworker is to throw them a farewell party, which can be arranged in the workplace or a social setting outside of work. You may choose to surprise the coworker with a party, or you may ask for their input to plan the get-together. The farewell party can be a goodbye lunch or another company outing.

Tips for writing an effective farewell message

Follow these tips when writing your next farewell message:

  • Make it personal: When writing your letter, reflect on special memories you have with your colleagues. Incorporating these can make your message a special keepsake.

  • Consider the format: If you're writing individual letters, consider giving your coworkers a handwritten card. If you're writing a mass message to your entire team, you can send an email.

  • Try to stay connected: Even if you're the one leaving your job, make an effort to maintain your professional connections with former colleagues. You may find that these connections lead to job opportunities in the future.

  • Show your gratitude: While you may be excited to leave your current job, it's still important to show your team members that you appreciate your time with them. Thank them for specific things they have done for you.

  • Make your recipient feel special: When a colleague is the one who is leaving, show them that you're going to miss them. Share why you enjoyed working with them and what value they added to your workplace.

  • Use neat writing: When writing a hand-written note, make an effort to make your writing neat and legible. Your colleagues might keep these letters as a special memento.

Example farewell messages

Here are several situations where you might send a farewell message, along with samples you can use as inspiration:

Example farewell messages to a departing coworker

Here is an example farewell message you can use when a coworker is leaving your company:

Dear Lin,

When I found out you got a new position, I was both sad and happy. Sad because you're leaving our office and happy because you're onto bigger and better things. Over our years of working together, I have appreciated everything you have taught me. From helping me improve my coding skills to building my self-confidence, you have been an excellent coworker and an even better mentor.

I do hope that after leaving our company, you're willing to stay in touch. You have my personal phone number, so feel free to send me a text message if you ever want to meet up for dinner.


Jo Ming

Example message to your coworkers when you're leaving the company

Here is an example message you can use when you're leaving the company:

Hi team,

Well, the day has finally come. I can say my goodbyes, as my final day at Jelly Company is today. Before leaving, I wanted to thank you all for making my time here enjoyable. I love that our team has the passion and drive to push one another to do excellent work. I also love that we know how to work hard and play even harder. I am truly going to miss our in-office game nights, and I hope no one beats my winning streak in dominos.

Even though I am leaving the office, I hope that we can all keep in touch. After I get acclimated to my new role, I am going to invite you all over for a meal at my home. Then, we can catch up on everything that happens during my time away.

Thank you all for being wonderful,


Example message to a retiring coworker

Here is an example message you can use when you say farewell to a retiring colleague:

Hello Anson,

My manager told me about the news of your retirement. After being with the company for 20 years, you deserve some time to rest and relax. I would love to hear what plans you have during your retirement, as I know you and your wife enjoy travelling.

The team here is going to miss your positive attitude and expertise in the field. I do hope we can keep in touch.



Example message when you're retiring

Here is what you might say to your team when you retire:

Dear marketing team,

I can't believe the time has come for me to say goodbye. Working here for the past decade has been an honour. While I love what I do, I am ready for a well-deserved break. During my retirement, I hope to start a woodworking business and spend more time with my grandchildren.

If any of you ever need anything, you can reach me at my personal phone number, 555-989-6655.

I'll miss you all,


Example message to your employer

Here is how you might say goodbye to your employer:

Dear William,

Thank you for the opportunity to grow as a professional. During my time at the company, I have developed my skill set and experiences in this industry. I appreciate all the mentorship you have given to me throughout the years. From starting as an intern out of college to becoming a senior-level team member, I have advanced so much thanks to you.

While I am moving on to start my own company, please know that I am always willing to supply consultancy work. I want your business to continue to thrive and to remain close business contacts.



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