How To Create a Training Program (With Guidelines and Tips)

By Indeed Editorial Team

Published 25 October 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Employee training programs can enhance a company's productivity. It usually involves educating employees on skills relevant to the job, like soft skills, technical skills and equipment user manuals. Understanding how to create an effective training program can help you get high value for the resources you invested in implementing the training, such as improved employee performance, customer retention and better company reviews. In this article, we define what a training program is, explore the various types of training programs, state the factors to consider in the planning stage and give steps on how to create one.

How to create a training program

Learn how to create a training program with the following steps:

1. Discover the employee needs

In this first stage, find out what employees' needs are so that you can provide training that would benefit them. These can be the skills that apply to their daily tasks at work or their career path in the industry. Also, you can identify the style of learning that would best suit employees.

Related: Skill Assessment Test: Definition, Benefits and Types

2. Craft a learning objectives list

This informs trainees about what you hope to achieve through further training. It can also help them identify what to improve on to meet set objectives. To set up this list, evaluate how well the organisation is functioning, outline how it can get better with training and state the potential outcomes.

3. Create the training program

After you have done some research and put all your findings together, you can create the training program. From the information gathered, prepare all the training materials, such as reading materials, charts, presentations and e-learning accounts. You can also develop a mock training session to practise ahead of the classes. This may help to ensure the program runs successfully.

4. Implement the training

At this stage, there are certain tasks you can implement that may help you have a successful program. This includes sending a reminder to the participants and facilitators in advance and having training assistants on standby during the program to ensure they handle any unforeseen circumstances that may occur. Also, make sure everyone attending knows exactly what you expect of them and what they can do to complete the training.

5. Evaluate the training

After you have completed the training, determine if you met your objectives. You can do this by evaluating the success of your training program. You may use metrics like any feedback from participants, knowledge gained from training, post-training job proficiency and quantifiable business results to evaluate the effectiveness of your program.

What is a training program?

A training program is an act of using organised tools, activities and techniques to educate the participants. An employer can use it to teach team members their protocols and the structure of the organisation. It can also be a means of enhancing the skills of your co-workers and updating them on recent developments in their field. This can help to improve the quality of work in your organisation and promote growth.

Related: What Is Onboarding?

Factors to consider before conducting a training program

Organisations take different approaches to training their team members effectively. Here are some factors you can consider before preparing a training program:

Job functions

The type of job a professional performs would determine the training program made available to them. For example, you can conduct safety training for a construction worker. It's important to ensure the training program aligns with the tasks assigned to the team member. This way, you can use your training resources more effectively.

The organisation's vision

Every business has a unique vision and clear goals to achieve its vision. Thus, it's important that your training program aligns with the set goals of the organisation. For instance, if the company has a goal of improving customer service, they can train the soft skills of their team members.

Available resources

You would require resources to carry out any kind of training program. These could be money, training materials, refreshments, facilitators or the venue. Consider how many resources you have to carry out the program. This can help you determine the training program that's most feasible.

Individual needs

Besides creating job-specific training programs for your team members, it's important to discover their individual career needs. You may get this information through career counselling or performance appraisals. This can enhance the quality of work done and encourage their loyalty.

Related: 15 Ways To Improve Employee Retention at Your Workplace

Types of training programs

Here are some types of training programs that you can use at your place of work:

Instructor-led training program

You can conduct this type of training in a physical or online room with one or more facilitators. It can be interactive with the use of presentations, question-and-answer sessions and group activities. Examples of these types of training programs are webinars, workshops and one-to-one classes.

Hands-on training program

This is a practical training program, where participants learn by practising what they are learning at the same time. For example, hands-on training for professional drivers may involve the trainer sitting on the passenger's seat while the participant drives. This type of training may help you fit into the role assigned to you faster. It allows real-life application of the training concepts, unlike the traditional classroom training programs. Also, it saves time as trainees are already completing work.

Mentorship

A mentor or coach handles this type of training program. You can choose a professional who has valuable experience in the field to train you. Usually, it's a one-on-one training, in which the participant schedules regular meetings with the mentor. One advantage of this method is that it allows you to ask questions and discuss various issues in a relaxed manner. Some coaches may even remain active for a long period in your career by continually providing guidance and support.

Related: What Is Career Counselling? (With Benefits and Steps)

Online learning

Online learning, or e-learning, involves the use of online resources to carry out training sessions and assessments. The essential tools for this type of training are digital devices, such as a computer or a smartphone and internet access. One advantage is that it may allow the participants to learn in their own time, from a remote location. It's great for organisations that offer work-from-home opportunities to their employees.

Simulation training program

This training program makes use of virtual reality technology to imitate real-life scenarios to teach the participants. It's mostly used in specialised professions like medicine, aviation and the military. Some types of simulation training are flight simulation, driving simulation and ship simulation.

Role-playing training

This helps the trainees to see things from different perspectives by putting them in different scenarios. It prepares you ahead of possible future scenarios that you might encounter at work. This style of training can give an employee a better chance at thriving, regardless of the circumstances of a situation.

Lecture training program

Lectures are a training program that usually involves a larger audience. It's useful if you want to save time by educating the majority of your team members at once. You can use it when you're working with a short timeline.

Case study

This involves highlighting a typical real-life situation and educating participants on how they can handle it. The case study can target a particular aspect of the workplace. It's a fast way for you to learn while also having information to refer back to when the need arises.

Group training program

This type of training allows several participants to undergo training at once. It's great for team building and the exchange of ideas among team members. This method encourages discussion and the expression of opinions.

Management-specific activities

This program focuses on managers, educating them on how to improve their leadership skills. Courses usually include relevant topics for managers, such as decision-making, employee monitoring or organising company activities. It can include the use of simulations, brainstorming sessions, team-building exercises or other combined types of training.

Excelling in the training industry

To succeed as a professional trainer, it's important to communicate with your clients ahead of time, so that you can work in the right direction according to their needs. You can also get feedback from your clients after the training program to improve on your craft. It's essential to stay current by attending conferences, conducting research and paying attention to the news relevant in the training industry.

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