How To Write a Letter of Introduction (With Examples)

By Indeed Editorial Team

Published 30 June 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Sometimes when you have moved to a new city or switched to a different industry, networking becomes slightly trickier. Although there are several ways of presenting yourself to a potential employer, one common method includes writing a letter of introduction. A well-written introduction letter can help you build a valuable relationship, find a new job or get a new client. In this article, we discuss how to write a quality letter of introduction along with some tips and examples to guide you through the process.

What is a letter of introduction?

A letter of introduction is a type of correspondence where you aim to introduce yourself to another party, hoping to make their acquaintance. This could either be for networking or discussing a job with the company you're writing to. You can also use a letter of introduction to introduce an acquaintance to someone else you may know. This could either be for employment or career guidance.

It's important to remember that a letter of introduction differs from a cover letter because you use a cover letter to introduce your resume and apply for a specific job. A letter of introduction is also different from a recommendation letter, which is written by a former colleague or mentor to the company you are applying to.

Related: How To Write a Letter of Recommendation (With Example)

Types of introduction letters

The following is a brief summary of two major types of introduction letters:

Introducing yourself

In this type, you're writing to a company or individual to introduce yourself. This could be to explore any job opportunities they might have or even get advice on where to apply. This is often the case when you've moved to a new city or country and require some guidance in your job search. In this situation, you can request to arrange for an informational interview. Such interviews can help you get an idea of whom to contact or the path to follow to be in a specific position someday.

Introducing another person

In this type, you write a letter of introduction to introduce a candidate to someone else you know. This could be for several reasons: introducing a new team member to your colleagues, introducing a freelancer or contractor for a significant project or introducing a client to their new account representative.

How to write a letter of introduction

Writing a letter of introduction entails including specific components in a particular order. Follow these steps to create a letter of introduction:

1. Start with a greeting

Start the letter with a greeting. Address the letter to whomever you're sending it to and follow it with a kind message that's positive and short.

Related: Email Etiquette: Here's How To Use 'To Whom It May Concern'

2. Mention the purpose of the letter

Next, mention the purpose of the letter that includes a line about why you're writing to them. Include every bit of information that makes it clear as to why you're making an introduction and how it involves the reader.

3. Give all the relevant information about the person you're introducing

Start with the name and title of the person you're introducing and proceed to write a brief summary about their role and how it's relevant to the email recipient.

Next, provide information on how they would be useful for each other or how they might work together. For instance, they may have to work together in the future or could use the other person's expertise in their own work.

4. Provide necessary contact details

Include all the contact information they will need to get in touch with the person you're introducing. Add their phone number, landline number, email address and even alternate contact numbers, if any.

5. Close with any further details or the next steps

Close your letter of introduction by including the next actions that you or the reader have to take. If you have any further details to include, be sure to include them here.

6. Sign off with your name and title

You can end the letter by thanking the recipient for their time using any professional email sign-offs, such as Thanks or Best regards. Then proceed to include your name, title and contact information.

Related: Email Etiquette: Best Regards and Alternative Salutations

Letter of introduction examples

Here are some solid examples of introduction letters:

When you're introducing yourself to someone

Here's an example of an introduction letter when you're introducing yourself to someone else:

Dear Paul,
I hope you are doing well.
My name is Jenny Wong, and I am a freelance content writer with over a decade of experience in the entertainment sector. I'm writing to apply for your part-time content writer position. The job description posted for this role makes it clear that I'm the perfect fit for this position based on my skills and experience.
The work that you do at Verve is extremely eclectic and diverse, and I have devoured every issue of your magazine ever since the inception of the company. I would be thoroughly honoured to be given the chance to be a part of your talented team.
You can check out my work at www.jennywong.com. If you are interested in discussing this role further, you can reach out to me at (852) 55555555 or send me an email at jwong@email.com.
Thank you so much for your time. I look forward to hearing from you soon.
Sincerely,
Jenny Wong
Content Writer

When you're introducing someone else

Here's an example of an introduction letter when you're introducing someone else to a person you know:

Dear Pak,
I hope you've been well since we last spoke.
I'm reaching out to you to introduce my former coworker, Alice, who is interested in working for IPT Enterprise. Since you work as a hiring manager at IPT, I thought I'd write to you.

Alice has seven years of experience in customer service and wishes to continue her career by getting a chance to work with IPT Enterprise. However, she would like to know more about the company before applying. I was hoping to connect her with you for an informational interview, if you have the time. In case there is someone else who you feel could better answer Alice's questions, feel free to forward the request to them.
Thank you so much in advance for your assistance. You can reach out to Alice at alice.evans@gmail.com or give her a call at 852-3334444.
I hope to see you soon.
Regards,
Ken Yuen
Project Manager
IPT Enterprise

Related: How to Write a Reference Letter (With Example)

Tips to write a letter of introduction

In order to make sure your letter of introduction is effective, there are certain tips you can follow:

Address a specific person

While writing a letter of introduction, it's vital to know exactly whom you're addressing. The email recipient is likely to appreciate a personalised letter than something that is addressed to a random individual.

Get straight to the point

The best thing to do while drafting a letter of introduction is to get straight to the point. Be friendly and share all the relevant information and tell them the purpose of the letter right away. People rarely have the time to read through long emails, hence it's important that you're as concise as possible.

Ensure your tone matches the bond you have with the person

If you're writing to someone you have never met or met just once, you need to be formal and extremely professional in your letter. Be cautious and watch your tone so that you can create a good impression. If the recipient is someone you know and you're writing to introduce someone else, you can be slightly informal.

Proofread your letter

Proofreading your letter of introduction is of utmost importance before you send it. Make sure you have included all the relevant points and also check for grammatical errors, spelling issues and formatting inconsistencies. This is important since the letter displays your professionalism.

Follow up

This is an optional step that you can follow when you think it might be necessary. It allows you to show your interest in the recipient and to check if your letter has resulted in any further action.

Explore more articles