Organisational Skills: Definition, How To Use and Examples

By Indeed Editorial Team

Published 2 August 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Being organised in the workplace can help you handle multiple projects in a productive manner. You can also include your organisational skills on your resume to show recruiters they can depend on you to complete your tasks efficiently. Making an effort to refine this valuable soft skill can help you improve your employability in the job-seeking process. In this article, we discuss what it means to be organised, why it's important, how to stay organised in the workplace and how you can highlight this skill on a resume.

Related: 10 Best Skills To Include on a CV

What are organisational skills?

Organisational skills are the abilities that allow you to keep track of projects, tasks and important information. These skills encourage you to use your time and energy efficiently so you can meet your goals. Organisation is the key to completing your day-to-day duties in the workplace. It ensures you keep your desk tidy and your work diary in order. Having excellent organisation skills can also help you meet important project deadlines. These soft skills encompass a variety of other qualities that, when combined, make you a more efficient employee. Here are some of the key components of being organised:

  • Time management

  • Communication

  • Setting goals

  • Delegation

  • Working well under pressure

  • Self-motivation

  • Analytical thinking

  • Attention to detail

  • Decision-making

  • Strategic planning

Why is being organised important?

Being organised is crucial to your success in life and in your career. This soft skill promotes good habits that can reduce your stress and increase your sense of capability. The following is a brief summary of the benefits of being organised in the workplace:

Increases productivity

Being organised increases your productivity, which is a desirable trait that can help you earn a promotion or a new job. When you learn to manage your time and prioritise tasks in your workload efficiently, you can get more done within a short amount of time. Practising this skill can also help you achieve a better work-life balance. The more organised you're with your tasks at work, the more time you can free up to spend relaxing with your friends and family.

Reduces stress and human error

Being organised can help you feel more in control of your workload. It encourages you to keep track of your deadlines, meetings and other important work engagements. Mastering this skill can also reduce instances of human error by making it easier for you to focus. Being organised can help you maintain a positive attitude towards your duties, reduce stress and promote greater job satisfaction.

Enhances your employability

Organised professionals are often some of the most valuable employees in their company. This is because employers can trust them to complete quality work with little oversight. Highlighting this characteristic on a resume can enhance your employability. Recruiters may prefer to select a candidate that's organised because they can depend on them to deliver results.

Related: Important Soft Skills Employers in Hong Kong Look For

How to stay organised in the workplace

Managers often notice organised professionals and trust them with greater responsibilities. Developing this skill and actively practising it in your daily duties can help you advance in your career. Review the following guide on how you can stay organised at work:

1. Make lists

Keep a work diary where you can easily write notes and to-do lists. This is an excellent method for staying organised, as it gives you a clear mental picture of what you need to achieve during the day or throughout the week. The act of ticking off tasks on a list also gives you a sense of accomplishment. This can help you organise your time and determine which tasks need more of your attention compared to others.

2. Set a schedule

Your success depends on your ability to avoid delays and meet deadlines. A schedule can help you keep track of all your ongoing projects. If you notice that you're spending too much time on one task, a schedule can remind you of the other tasks on your priority list.

Timing is the key to efficiency. In order to improve your ability to deliver results, make sure you negotiate workable deadlines with your supervisor and notify them in advance about any foreseeable delays. The more proactive you are with your work schedule, the more likely people are to support you when challenges arise.

3. Delegate tasks

As you advance in your career, your employer may expect you to handle greater responsibilities. As a leader, remaining organised can help you be successful. Identify the strengths and interests of your team members and delegate tasks accordingly. The more opportunities you provide to your co-workers, the more you can empower them to work independently. This can help you ensure you have time to focus on high priority tasks and projects. Being organised can also inspire efficiency within your team.

4. Communicate with your team

Improving your workplace communication can significantly improve your team's efficiency. As a leader, you need to set clear expectations for your team members. This means giving them an accurate account of the project they need to complete, the resources available to them and the goals they need to achieve. As an employee, you also need to share your thoughts regarding your workload with your supervisor. For example, if you feel like your workload is too much to handle and you need additional resources, having an open and honest conversation with your supervisor can help you remain organised.

5. Set attainable goals

Another method to stay organised at work is to break down your larger projects into smaller, more attainable goals. This can help you feel confident and prepared to accomplish the work ahead of you. You can organise these goals on a timeline or delegate them to other colleagues so that you can work in a logical and efficient manner. You can also use these goals to measure the quality of your work. Quantitative goals can help you identify errors and correct them before you submit your project to your supervisor. Working in an organised fashion can impress your employer.

Organisational skills on a resume

It's important to present your most employable skills on your resume in a way that entices the recruiter to invite you for an interview. The following are a few soft skills you can discuss on your resume to show employers you're an organised professional:

Time management skills

Discussing your time management skills on a resume shows employers you can maximise your productivity in a short amount of time. In the modern workplace, this is a highly employable skill as employers may need you to handle multiple responsibilities at once. When you employ time management skills, you can prioritise your tasks and submit projects on time.

Communication skills

Having excellent communication skills allows you to share your thoughts and understand the information others share with you easily. Communication skills can help you stay organised by encouraging you to speak up and ask about any details you may need clarification about. You can enhance your communication skills by being aware of your body language, paying attention to the tone of your voice and maintaining eye contact. Practising your communication in the workplace can invite others to open up to you and help you develop stronger relationships.

Related: 10 Effective Communication Skills for Career Success

Attention to detail

Paying attention to minor details can help you improve your ability to stay organised. This soft skill encourages you to review your work carefully to make sure it's accurate. Organised employees recognise that slowing down to do a job well the first time can prevent them from needing to put in extra effort later on.

Strategic planning

Being organised involves making the most of your time and energy by developing a strategic plan to allocate your resources. This may involve keeping a detailed calendar, using a focus timer and scheduling meetings in advance. Thinking ahead and planning accordingly can help organised employees stay on top of their workload and meet deadlines.

Ability to work well under pressure

Being able to control your emotions in the workplace can help you make sound decisions and remain organised. You can practise calming exercises, such as deep breathing or meditation, to decrease stress and improve your mood. Trying to remain calm in challenging situations can enhance your ability to function in an orderly manner.

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