4 Sample "Thank You for the Opportunity to Interview" Emails

By Indeed Editorial Team

Published 11 October 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A job interview gives you the chance to position yourself as a strong candidate for the role. Writing a letter that says, "Thank you for the opportunity to interview" allows you to continue to make a good impression on the potential employer. When you review what to include in your note, you can write a strong letter that makes an impact on the hiring team. In this article, we discuss what to include in a post-interview thank-you letter and provide samples to help you get started.

Related: Job Interview Tips: How to Make a Great Impression

Why is writing a "Thank you for the opportunity to interview" letter important?

Writing a "Thank you for the opportunity to interview" letter is important because t's a gesture that reinforces your interest in the role while also showcasing good manners. When you write a thank-you note after an interview, you gain yet another opportunity to influence your potential employer's decision. If you write a thank-you note, you can reiterate your interest in and qualifications for the position.

A handwritten thank-you letter offers a personal touch and has the potential to set you apart from other candidates, as many people don't mail letters anymore. Keep in mind, it can take days for a mailed letter to arrive. The hiring process can move quickly, so it's recommended to always send a thank-you email, even if you decide to also send a handwritten letter. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process. Send your thank-you email within 24 hours after the interview.

Read more: Follow-Up Email Examples For After the Interview

What to include in a thank-you letter after an interview

To make your thank-you note as effective as possible, make sure to use a few standard elements. This way, the recipient can easily identify who is sending them the letter. They meet many candidates, which is why you want to trigger their memory with what you include in your letter. Most thank-you notes have the following features:

Subject line

If you email your thank-you note, you need a subject line that easily conveys your message. A short and straightforward subject line like Thank you for your time can work for most post-interview thank-you notes. If you plan to write a more informal message, try something like Great to meet you today.

Personalised greeting

Rather than starting to type your message right away, always begin thank-you emails with a salutation. Hello [Interviewer name] or Dear [Interviewer name] is ideal for most thank-you notes. Remember to use the name that your interviewer provided when you met, which may be a first name or a title.

Note of appreciation

When you begin writing the body of the message, start with an expression of your gratitude. Thank the interviewer for taking the time to meet with you. Include the job title here for clarity, as many hiring managers may be considering candidates for multiple positions at once. For example, you can state, Thank you for taking the time to discuss the marketing manager position with me today.

Recap of your qualifications

Next, provide a short recap of your experience and background. The interviewer already knows these qualifications after reading your resume and meeting with you, so this section can be brief. Connect your qualifications to the position and its unique requirements to express why you are such a strong candidate for the job. For example, you can write, My social media and search engine marketing expertise would make me an excellent candidate for this marketing role.

Prompt to take the next step

To close the thank-you note, encourage the hiring manager to take the next step in the hiring process. Reference what you learned during the interview to complete this section because a hiring manager may ask you to provide references or complete a second interview to get the job. For example, you can write, Please don't hesitate to contact me to arrange a follow-up interview.

Contact information

Finally, provide your contact information. The interviewer may already have these details on file, but listing them in your email can make it easier for the hiring team to contact you for additional steps. Include both your email address and phone number below your closing to streamline the hiring process.

Related: Body Language Tips for a Job Interview

4 sample thank-you letters

Here are several example thank-you letters you can send after your interview:

Phone interview example

A phone interview is typically a brief phone call an employer uses to screen candidates. Here is a thank-you email you might send after a phone interview:

Subject line: Copywriter Job Opening

Dear Jo,

Thank you for talking to me on the phone today. I appreciate having the opportunity to learn more about the Orange Inc. brand. It is exciting to hear all the new projects the writing team is working on, from comprehensive brochures to website copy. Upon learning more about this position, I would love to chat even more about how I might fit into this role.

With my five years of copywriting experience and passion for the food industry, I feel that we could do some great work together. I have attached my current portfolio as we discussed during the call.

Please, let me know if you have any questions.

Sincerely,

Lin Chan
11111-22222
linchan@email.com

Related: Phone Interview Tips to Get You to the Next Round

First-round of an in-person interview example

Sending a thank-you email within 24 hours of your interview can help you make a favourable impression on hiring teams. You can send a similar thank-you email after your first in-person interview:

Subject line: Thank You for the Opportunity to Interview

Hello Pat, Marty and Lee,

I am writing to thank you all for talking to me this morning. It was great learning all about your needs for a programmer. Regarding your website remake, I would love the opportunity to use my coding skills to build your company a website that stands out among competitors. I was also excited to learn that you have such a cohesive company culture. Based on my teamwork skills, I could see myself collaborating with fellow programmers at your company.

If you need anything else from me, please let me know. I am eager to learn about the next step of the interview process.

Best,

Ann Ling
12345-67890
annling@email.com

Final interview example

You may undergo several rounds of interviews before learning if you got the job. You can choose to send a thank-you email after each round, though these emails may vary in length for the sake of avoiding redundancy. After the final round of the interview process, consider sending a thank-you email that's similar to this:

Subject line: Thank You

Dear Mike,

It has been great getting to know you and the rest of the team throughout the interviewing process. I hope that within our several conversations, you all have gotten a good idea of who I am as a professional. To recap, I have over two decades of consultancy experience, primarily in the health technology industry. I have the expertise and network of business contacts to help your company grow and compete with the tops names in the field.

I hope that upon reviewal of my application along with our conversations, I fit your ideal candidate. I appreciate you all taking the time to learn about my background, and I look forward to hearing from you soon.

Thank you,

Jan Lau
22222-33333
janlau@email.com

After not getting the job offer example

Throughout the job search, you may not get every job offer you want. It's still important to thank the interviewer for their time to maintain a professional connection that might benefit you in the future. Here is an example you can use as guidance:

*Subject line: Thank You for Your Time*

Dear hiring team,

Thank you for informing me about your hiring decision. While it was not the answer I was looking for, I appreciate your transparency so that I can move forward in my job search. I enjoyed having the opportunity to learn more about your company and what you are looking for in a public relations professional.

I hope that if any future job openings arise, you would consider me as a candidate. I look forward to connecting with you all if the need arises.

Best,

Ana Lee
analee@email.com

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