How To Say "Thank Your For Your Assistance" at Work

By Indeed Editorial Team

Published 14 July 2021

In the workplace, it's often important to thank your colleagues or people in your network when they help you achieve a goal. Showing your appreciation for their help through letters or conversations is a great way to create relationships and improve their mood. If you want to show appreciation in the workplace, it's a good idea to understand how to thank someone professionally. In this article, we discuss how to say "thank you for your assistance" to colleagues and others who help you reach your career goals or complete work successfully.

Related: How To Write a Thank-You Letter After an Interview

What does it mean to thank someone for their assistance?

When you thank someone for their assistance, you show appreciation and gratitude for the help they gave you in your career. This could mean thanking them for helping you complete something related to work or for helping you find a job in your desired field. Whatever the reason, the person you want to thank offered you assistance that positively affected your life and job. Here are some reasons you might thank someone for assisting you:

  • Giving you an interview

  • Supervising your internship

  • Writing a letter of recommendation

  • Referring you to a potential employer

  • Supporting you during a project

  • Answering your questions

  • Giving you a gift

  • Helping you complete your work

  • Providing you with an opportunity

  • Connecting you with job openings

  • Helping you meet your team goals

Related: How To Write a Compelling Post-Interview Thank You Note

Why is it important to thank someone for their assistance?

It's important to thank others when they assist you because it makes them feel good and may improve their day. When you show appreciation, this tells others you wanted their help and you're benefitting from it, which may encourage them to help someone else again. Thanking someone for their assistance is also a great way to establish a relationship between you and your colleagues or people in your network, as they may see you as a positive and welcoming person and want to get to know you better.

How to say "thank you for your assistance"

To help you prepare to say "thank you for your assistance" to a colleague, follow these steps:

1. Think about why you want to thank them

Think about the reason you want to thank your colleague for their assistance before you decide how to thank them. This can help you choose an appropriate way to thank them and let you create an appreciative message more easily. For example, if your colleague simply helped you clean up after work, you might thank them in person, while if an acquaintance helped you set up an interview at a company, you might thank them more formally to show appreciation for the work they put into assisting you.

Related: Ways To Say "Thank You for Your Efforts" in Your Workplace

2. Choose a format to send your thanks

Once you understand why you want to thank someone, you can choose a format to send your thanks and show gratitude for their help. You might thank them verbally in a conversation or send a written letter of thanks either through email, regular mail or by leaving a note in their office. Typically, you can decide which format is best for your situation, but it's often a good idea to use quick formats in situations where the person is making a decision, such as after an interview, to ensure they receive your appreciation before they hire a candidate.

3. Keep your message brief and clear

As you write or speak your message of appreciation, try to keep it brief and be clear about the goal of the message. Make sure your recipient understands why you sent the message and why their actions were important to you. The basic element of a thank-you message includes thanking someone for a specific event or action, so consider describing only this element and discussing any other information in a separate conversation to save time for your recipient and make your message clear.

4. Address the recipient by name

When writing a thank-you note to someone for their assistance, it's typically a good idea to address the recipient by their name or title in the introduction of your message. This allows them to be sure you meant to send the message to them and it makes the message more personal, which may make your colleague feel happier and more appreciated than a generic greeting. Since thanking your colleagues can also help you build relationships, using an appropriate name or title to address your recipient may help encourage them to get to know you better.

5. Mention what their assistance meant to you

After you discuss how your colleague helped you, you can tell them what their assistance meant to you and how it benefited your career goals. For example, you may tell the recipient that connecting you with a recruiter allowed you to get an interview at a company for which you'd applied in the past but never been asked to interview. Telling the recipient this information allows them to see how they helped you by giving you assistance and whether their help was useful to you.

6. Consider giving them your contact information

When closing your thank-you message to a colleague, consider giving them your contact information so they can connect with you and build a professional relationship. This is especially useful for people you've just met or only known for a short time, as this can give them the opportunity to help you more or connect you with others who may be interested in your work. It's often best to give them your name, job title and email or phone number so they can easily reach you if necessary.

7. Offer your help for the future

You might also include an offer to help your recipient when they need you in your message of thanks. Offering your assistance in the future is a great way to establish trust and teamwork between you and a colleague, which is useful if the recipient works closely with you at your job. To offer your help, you can simply state that your recipient should let you know if there's anything you can do for them and their career, or that you can provide a letter of recommendation or be a reference if they need one.

8. Speak or write professionally

As you craft your thank you or prepare for a conversation with a colleague who assisted you, remember to speak or write using professional language and a welcoming tone. Although you may want to build relationships with helpful colleagues, it's important to consider appropriate language and topics for work as you thank them. You can maintain professionalism when giving thanks by addressing your colleagues respectfully, thanking them honestly and discussing only the action they took that helped benefit you and your career.

Related: Email Etiquette: The Professional Business Email Format

Ways to show appreciation for someone's assistance

Consider the following ways you can send your thanks to a colleague who assisted you:

  • Send an email. Sending an email is one of the quickest ways to show someone you're grateful for their help and to help them keep track of your contact details more easily. You may send an email to recruiters or hiring managers after interviews, internship supervisors or former colleagues who are leaving your company to help you keep in contact with these people.

  • Write a handwritten note. A handwritten note is a personal, individualised way to thank someone for their assistance with some aspect of your career. You may write a handwritten note on a card or a quality piece of stationary and leave it on your colleague's desk if they work with you, or send it through the mail for people who work or live further away.

  • Make a phone call. Phone calls are another quick way to show your appreciation for someone's assistance, and they're often useful if you need to have another conversation with someone after thanking them. You might call and thank people you know well, such as former colleagues or supervisors, or people involved in your job, like business partners, with whom you need to have a conversation.

  • Send a letter in the mail. Besides handwritten notes, you can send formal typed or handwritten letters in the mail. Often, it's best to send these in very professional settings where you don't want to send an email or make a call or when you want to thank someone for something that helped your company rather than someone who helped you individually.

  • Schedule a lunch conversation. For special occasions or people you want to get to know, you might schedule a lunch meeting with a colleague to thank them in person. This is often a useful way to thank people when they assisted you with something very important to your job and to get to know them better in a professional setting.

  • Send a gift with a note. Another way to show your appreciation is to send someone a gift with a short thank-you note attached. You might use this method of thanking someone when they did a lot of work to help you, when you're leaving a job or internship or when you know the person very well and want to show them your gratitude.

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