Ways To Say "Thank You for Your Efforts" in Your Workplace

By Indeed Editorial Team

Published 26 June 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Expressing gratitude through phrases, such as "thank you for your efforts," can increase your co-worker's motivation and productivity. Instilling a culture of care and support among your team members encourages them to contribute their full potential over the long run. This can help improve your relationship with colleagues and help you retain team members you value. In this article, we discuss what the phrase, "thank you for your efforts" means, why it's important, when to use it and how to show gratitude in the workplace with examples.

Related: How to Practice Gratitude While Working Remotely

What does "thank you for your efforts" mean?

"Thank you for your efforts" is a common phrase professionals use to communicate their gratitude towards their co-workers and clients. It's a great way to recognise the effort and time that they have poured into a project or task. When you use this phrase, it motivates those around you. It presents you as a gracious professional who appreciates the surrounding people. Since business is a highly social atmosphere, the phrase aims to emphasise the value of collaboration. Showing gratitude for others is also a key leadership quality that helps you excel in a team environment.

Why is it important to show gratitude in the workplace?

Communicating gratitude in the workplace is an important professional skill. Those that are highly competent in this skill are more likely to maintain their business network and receive opportunities to progress in their careers. The following describes the benefits of thanking your colleagues:

It acknowledges people and not just tasks

People need encouragement to sustain their motivation. They also need to feel appreciated in order to believe in their own ability. Expressing your gratitude for your co-workers is a great way to support their work. Often, we celebrate the success of a project and forget to give credit to the people behind the scenes. Positive reinforcement empowers people to keep up a high standard of work. At times, it can be more powerful than financial gain.

It solidifies work relationships

When you show appreciation for your co-workers, you facilitate a positive team dynamic. If you're in a leadership position, this is especially important, because your colleagues will seek to emulate your behaviour. When people work together to create a gracious work environment, it helps them connect on a deeper emotional level. When challenges arise, instead of blaming each other, they're more likely to strengthen their bond through support and encouragement.

It creates better leaders

Expressing gratitude makes you a more impactful leader. Not only does it inspire others, but it also encourages them to open up to you about problems that need your immediate attention. Instead of a culture of avoidance, it facilitates an atmosphere of mutual respect. People tend to hold leaders in higher esteem. Thus, being a gracious leader can translate into increased engagement and productive interactions at work.

It transforms company culture

Company culture is a major factor in employee retention and onboarding top talent. In today's job market, people want more than just a high-paying job, they want to work for companies that share their values, too. This includes the value of treating others with respect and fairness. Thus, the more thankful you appear to your co-workers, the more likely satisfied they feel in their roles. Gratitude can be contagious, meaning that it's powerful enough to transform your company culture.

When to use the phrase 'thank you for your efforts'?

You can use the phrase, "thank you for your efforts" in several professional situations. However, the key to positively shaping your co-workers' thoughts and behaviour is giving credit where it's due. This means being genuine about your feedback in specific circumstances. The following is a brief overview of when to use this phrase:

  • Liaising with a recruiter: When coordinating with a recruiter for an interview date, you can use the phrase to acknowledge the time they have put into processing your job application. It's also a great way to build a rapport with a recruiter and make a noticeable impression on them.

  • Thank-you note: When you want to show appreciation towards a client or co-worker for a substantial contribution they made, consider sending them a personalised thank-you note.

  • Farewell letter: When you or a colleague are leaving a company for good, remember to express your appreciation for the opportunity to work with them. A thoughtful farewell letter can maintain your professional network for years to come.

  • Recognising a notable achievement: After your team member has completed a project, acknowledge their hard work with that phrase. It shows that you value their work and encourages them to maintain their high standards.

  • Motivating a co-worker: Even when a co-worker's efforts fall short of their expectations, it's important to acknowledge their perseverance in the middle of challenging circumstances. A simple "thank you" can sustain their motivation and empower them to continue trying.

Related: How to Write a Farewell Email

How to encourage gratitude in the workplace

Review the following guide on how to encourage gratitude among your colleagues at work:

1. Examine the approach of your key business leaders

The leaders at the top of your organisation shape the attitude and values of your co-workers. They have the influence to change the culture of an organisation by acting as an exemplary role model of kindness and graciousness. Professionals inherently seek the approval of their superiors. Thus, if you're a key business leader, showing appreciation to your co-workers can significantly impact how they view their work and those around them.

2. Strive for authenticity

Professionals can tell distinguish when a person is being genuine towards them. Thus, it's important to always be honest about your feedback. Don't simply use gratitude as a device to boost positivity, rather, show that your words have meaning with your actions. For example, you can attempt to write a thank-you note to an exceptional colleague. Remember, the quality of your gesture is more important than the quantity in which you disperse it.

3. Recognise those behind the scenes

Often, leaders get most of the credit for a project's success. However, it takes an entire team to successfully execute an idea from conception to launch. Try to recognise the people in your organisation who have a strong work ethic, but receive little of the spotlight. These are usually the core support system of an organisation. Identifying these individuals and acknowledging their effort ensures the success of your team in the long run.

4. Acknowledge the small wins

The small wins are just as important as the big wins as they both carry an organisation forward. In other words, don't simply wait for greatness to happen. Instead, appreciate your co-workers for their small efforts regularly. Engage your team and let them know they're doing an outstanding job. It helps sustain motivation during the more mundane tasks of the workday.

Ways to say "thank you for your efforts"

Here are a few examples of different methods to use this phrase to communicate your appreciation for your colleagues:

In-person conversation

The following is an example of how to express your gratitude in a face-to-face conversation:

"Thank you for helping me complete the project. Having your help was critical to getting the work done well and on time. It felt good to be working on a team with you, as it was a huge stress relief under the tight time constraints. I hope to return the favour soon."

Thank-you note

Here's an example of a thank-you note to acknowledge your co-worker's noteworthy performance:

Dear team,

I wanted to send you a quick thank-you note to share my appreciation of your effort during the 'Summer Fair' event last week. Seeing you work together with such enthusiasm and support was truly inspirational. I want to thank you for your efforts and encourage you to keep up the wonderful work.

As always, my door is always open to discuss any questions you may have.

Thanks again!

Kind Regards,
Vivian Tam
Events Director

Related: How to Write a Compelling Post-Interview Thank You Note

Message to a recruiter

Here's an example thank-you email you can send to a recruiter after a thought-provoking interview with them:

Dear Mr Chu,

It was a pleasure to meet you during our interview yesterday. I appreciate your transparency about the work demands and environment and left with a very positive impression of your office.

Thank you for taking the time from your day to speak with me and I hope to meet you again. If you have any further questions for me, please do not hesitate to contact me.

Kind Regards,
Amy Lee

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