How to List Microsoft Office Skills on a Resume (With Examples)

By Indeed Editorial Team

Published 2 November 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Microsoft Office skills are important skills required for many jobs today. If you have knowledge about using the various Microsoft Office tools, mentioning that in your resume can help you stand out from competitions. When a hiring manager reviews your resume and reads through the Microsoft Office skills, it tells the employer that you're capable of handling data and creating presentations for the job. In this article, we share how to list Microsoft office skills on a resume along with examples.

How to list Microsoft Office skills on a resume

Microsoft office is a set of software applications or products developed by Microsoft and learning how to list Microsoft Office skills on a resume can help you show a hiring manager your qualifications. Microsoft Office includes Word, Excel, PowerPoint, Outlook and Access. If you know how to use the various Microsoft office tools, it's important to list them properly in your resume. Here are some steps you can follow to list your Microsoft Office skills on your resume:

  1. Create a list of all your skills: Identify all your relevant skills related to each of the Microsoft Office applications. From this, create a list that may help you in the role for which you're applying.

  2. Evaluate your competency level: Determine your level of skills proficiency for each of the tools and include that in your resume. It's always better to be completely honest about your skills.

  3. Provide details of previous experience: If you've used Microsoft applications in your previous job, during an internship or for academic projects, you may include details about these projects in your resume. Mentioning the details about the skills used and your achievements can add value to your resume.

  4. Take Microsoft Office certifications: Certifications stand as evidence of your skills. Having a certificate in Microsoft Office applications gives you an edge over the other candidates.

What are the important Microsoft Office skills?

Here are some of the prominent Microsoft Office products and the skills associated with each of them that you can list on your resume:

Microsoft Excel

Microsoft Excel is a spreadsheet owned and created by Microsoft. It helps users to perform various functions, such as calculations, generating graphs, filtering data, pivot tables and lookup to search data based on specific criteria. Most organisations use Microsoft Excel on a daily basis to perform several activities. Some of the Excel skills that you can highlight in your resume include:

  • Formula functions: Includes calculations such as IF, MATCH, LOOKUP.

  • Pivot table: Select and analyse data from a larger table.

  • Macros: Programming set of actions to play whenever required.

  • Data Analysis: Arrange complex data in rows and columns to get action items.

  • Creating graphs and charts: Generates various types of graphs, such as bar graphs, line graphs and pie charts, from the data listed as tables.

    Related: Excel Skills: Definition and Examples

Microsoft Word

Microsoft Word is a word processing software mainly used for documentation. It's used to create tables, graphs and set templates. Here are some of the Microsoft Word skills you can include in your resume:

  • Usage of templates: A variety of templates are available in Word. Depending upon the content, you can choose an appropriate template for the document.

  • Merging document: Combining the content of different documents into a single document.

  • Tracking changes: This shows the edits and comments marked by multiple people working on the document.

  • Formatting document: Different formatting options are available in Word. You can change the type of font, colour and size of the words, including headings and subheadings, set various layouts and use bullets points.

  • Mail merging: Pulls details such as the name and address of multiple people to word to send the content as mail to all these people.

Microsoft PowerPoint

Microsoft PowerPoint is a presentation software developed by Microsoft. This is commonly used to create slides as visual aids for presentations. Skills related to PowerPoint, which you can include in your resume, are:

  • Creating presentation: Supports creation of slides using multimedia.

  • Inserting hyperlink: Helps to open links and move between the slides within the PowerPoint as part of the presentation.

  • Embedding videos and documents: Allows adding different types of files along with the presentation content in the slides. The presenter can access all the details of the presentation from a single place.

  • Broadcasting slide shows: Enables presenting the slides to the audience located remotely.

  • Formatting slides: Transitions and animations help to make the slides more creative and interesting.

Microsoft Outlook

Microsoft Outlook is a personal information manager. One of the main purposes is to send and receive emails. Apart from this, Microsoft Outlook helps schedule meetings, manage your tasks, set reminders, flag critical emails and take notes. Skills related to Microsoft Outlook include:

  • Auto reply: This allows to set auto-replies while receiving an email. For example, if you're on leave, you can set an automatic reply conveying your absence. You can set the content of the message and the duration till when the auto-reply has to work.

  • Scheduling meetings: Microsoft Outlook helps schedule the date, time, place and agenda of a meeting, and share them with a selected list of participants. This meeting gets added to the participant's calendar and reminds them before the meeting starts.

  • Managing tasks: Microsoft Outlook provides a facility to manage your tasks. For example, you can include the subject, start date, due date and status of your task, and set reminders to aid your productivity. Assigning the task to another person is also possible.

  • Schedule recurring events: You can set recurring invites if you want a particular event or meeting to happen on a defined frequency. For example, suppose your team has team meetings on the first Thursday of every month. In that case, you can set a calendar event accordingly.

  • Schedule sending emails: This feature helps set the time at which you want to send the email. Once you set the time, the email automatically gets shared with the chosen set of recipients.

    Related: Computer Skills: Definitions and Examples

Microsoft Access

Microsoft Access is an information management tool. It helps in storing information that allows users to refer, report or analyse data. Skills related to Microsoft Access that you may include in your resume are:

  • Data sorting and filtering: Microsoft Access helps you to sort and filter data. By filtering data, you can display only the relevant information in the Access database.

  • Creating queries: A query is a request you create to receive a data set. When you write and run a query in Microsoft Access, it displays the data records and performs specific actions depending on the criteria set.

  • Calculating controls: This is useful in creating arithmetic computations on forms and reports. When you specify the values and the arithmetic operation, the tool performs the calculation.

Levels of proficiency required for the skills

To convey your skills in using Microsoft Office products, it's essential to include the proficiency level. Here's a proficiency scale for your consideration:

Fundamental

Fundamental proficiency means you have little knowledge and may or may not have working experience. It conveys that you're familiar with the minimum functions of the Microsoft Office product. This can include basic functions such as creating, saving and deleting documents in Microsoft Word.

Basic

The basic level conveys that you know the basic functions to use the product and understand the usage of the application. This could mean writing or editing the content of a Microsoft Word document. Another example would be having the knowledge about creating tables and adding rows and columns in Microsoft Excel.

Proficient

The proficient level refers to having knowledge of some features present and commonly used in the Microsoft product. This could be knowledge about selecting templates, using SmartArt and setting the page layout in Microsoft Word. It could also mean having knowledge about basic formulas, graphs and pivot tables in Microsoft Excel.

Intermediate

Intermediate level skills mean that you have moderate working experience in a particular area. An example can be the knowledge about tracking changes and adding comments in Microsoft Word or having the knowledge to use formulas to do analysis and inferences in Excel. Similarly, creating slide shows in PowerPoint is an intermediate-level skill.

Advanced

At this level, employers expect the candidate to have knowledge about using all the advanced features of the listed Microsoft products. For instance, knowing how to use OneNote and InfoPath are advanced skills for Microsoft Office users, just as having the knowledge to create databases in Access. Similarly, having knowledge about customising animated presentations in PowerPoint and creating custom financial forms in Excel is considered an advanced skill.

Examples of listing Microsoft Office skills

Here are some examples of how you can list your Microsoft Office skills:

Skills listed in a separate section

Depending on the resume format you follow, you can list Microsoft office skills in a separate section under the skills section of your resume. Here's an example of what it looks like:

  • Proficiency in using Microsoft Excel, including Macro programming.

  • Knowledge in Microsoft Access and experience in creating advanced queries.

Skills listed along with work experience

You can also include your Microsoft Office skills, along with your work experience. Here are some examples:

  • Utilising the mail merge functionality increased the speed of sharing the details of the testing workshop with the 500 participants.

  • Increased team productivity by 20% by using Excel macros to automate repetitive manual tasks

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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