How To Write a Project Management Cover Letter (With Example)

By Indeed Editorial Team

Published 27 September 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Writing an effective cover letter is an important part of applying for a job in project management. There are several important components to include in a cover letter, including a header and a professional sign-off. If you're applying for project management jobs, it's important to know how to write a great cover letter to include with your job application. In this article, we explain how to write a project management cover letter and provide a cover letter example you can use as a guide.

What is a project management cover letter?

A project management cover letter is a document that you can include with job applications for project management positions. While employers don't always require cover letters, writing one can help you explain how your qualifications relate to the company you want to work for. A cover letter includes many distinct elements, including a header displaying contact information, a greeting to the hiring manager and information about your experience and skills.

Related: How To Write a Cover Letter

Why is a project management cover letter important?

A project management cover letter is important because it can help employers learn more about you than what you can list in a resume or a job application. Writing a cover letter can help you show potential employers why you're a great job candidate and how you would fit in with their organisation. You can also show your personality in a cover letter, giving potential employers insight into who you are.

How to write a project management cover letter

You can follow these six simple steps to craft an effective cover letter:

1. Create a header

The first step to writing a project management cover letter is to create a header. A cover letter header usually includes your contact information, your recipient's contact information and the date. If you've already designed a header for your resume, you can also use the same header in your cover letter. This is optional, but it can help you create a consistent personal brand.

Related: How To Structure a Cover Letter (With Example)

2. Write a greeting

The first line of a cover letter outside of the header usually includes a greeting. Most people use standard greetings like dear or hello in cover letters. If you can, try to find out the name of the person you're addressing your letter to. If you can't find their name, you can use a generic title like hiring manager. Some examples of appropriate greetings for cover letters are:

  • Dear Hiring Manager,

  • Hello Ms Lim,

  • Dear Liu Chan,

3. Craft your introduction

After greeting the recipient of the letter, you can craft your introduction. The introduction of a cover letter usually includes:

  • The title of the job you're applying for

  • Where you found the job posting

  • Why you're interested in the job

In this section, you can also briefly state what makes you most qualified for this job. Try to keep this section short, as you can include more information throughout the rest of your cover letter. The point of the introduction is simply to get the reader's attention and give them a brief overview of the letter.

Related: 7 Powerful Ways To Start a Cover Letter (With Examples)

4. Write the body of the letter

The body of the cover letter contains information about your qualifications and accomplishments. This section also describes how you would be an asset to the employer. Think of the top skills and experiences that make you a great candidate for the position, and describe them through anecdotes. Focus on including only the qualifications that relate directly to the project management job that you're applying for.

5. Conclude the letter

After you write the body of the cover letter, you can conclude the letter. Add a professional sign-off like sincerely, then add your name and signature. You can also let the recipient know that you look forward to a response.

6. Proofread

Another essential step to writing an effective cover letter is to proofread it carefully. Try to spot and correct any errors in spelling or grammar. Make sure the formatting of your cover letter, including line spacing and font size, is consistent. Taking the time to proofread your cover letter can help you ensure it looks as professional as possible.

Project management cover letter example

Here's a cover letter example you can use to guide you in writing your own:

Li Wang
5555 5555

Chi Lau
Rambler Tech
1 Hing Road
Lai Chi Kok, Hong Kong

October 25, 2021

Dear Hiring Manager,

I'm excited to be applying for the Project Manager position at Rambler Tech. As someone with an eye for detail and strong organisational skills, I thrive on keeping projects running smoothly from ideation through launch. I'm eager for the opportunity to use my talents to move technology forward with Rambler Tech's innovative software systems.

During my previous role at Hong Kong Cloud Solutions, I worked on many of the company's critical projects, including overseeing the design of a new cloud storage system. When an unforeseen problem interfered with a project, I developed a system to ensure the project could continue moving forward. As a result, the updated system went live within five days of the originally planned launch. I earned specific recognition for my ability to effectively delegate and keep myself and my teammates calm under pressure.

My experience working with cross-functional, international teams has taught me the importance of building trusted relationships and inspiring a shared project vision. I can bring to Rambler Tech real-world experience in developing successful project plans, communicating expectations clearly and encouraging team enthusiasm, even in the late stages of the project cycle.

Thank you for your time and consideration. I'm looking forward to learning more about the Project Manager position and Rambler Tech. I believe my skills as a Project Manager will be a significant asset for your team's current and future needs. I am committed to continuing to grow as a leader and applying my talents to help Rambler Tech lead the industry in creating innovative software solutions.

Li Wang

Tips for writing your cover letter

Here are some additional tips for writing a great cover letter:

Use a template

One tip for writing a cover letter is to use a template. You can use cover letter templates as guides for formatting your cover letter. This can help you complete your cover letter more quickly and ensure that you adhere to a professional format.

Related: Top 3 Cover Letter Templates (Plus How To Impress a Recruiter)

Match the job description

Another tip for writing an effective cover letter is to match the description of the job you're applying for. You can read through the job description and identify keywords, such as specific skills or titles, that you can add to your cover letter. For example, if a project management job description includes a specific certification, be sure to note that you have this certification in your cover letter.

Write concisely

Try to use concise language in your cover letter, as this can make it easier to read and understand. As you review your letter, try to remove any unnecessary words or phrases. You can also cut information that isn't relevant to the cover letter. This can help you make sure you keep your cover letter less than one page long.

Customise your cover letter for each application

Another essential tip for writing a cover letter is to customise it for each application that you submit. Be sure to spend time researching the company that you're applying with so you can include valuable information in the cover letter. Look for information like the mission and values of the company so you can describe how you align with them.

If you use a base cover letter that you customise for each application, make sure to read through it every time you submit it. It's important to change the names of the companies and positions in each copy of the cover letter, as including the wrong information may disqualify you as a candidate. Try to take the time to make sure each cover letter you submit is perfectly accurate.

Ask for feedback

You can also ask someone else for feedback before you submit your cover letter. If you have a mentor, you can ask them to review your cover letter. They can find errors and give you ideas that you might not have thought of.

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