How To List Job Responsibilities Effectively in Job Listings

By Indeed Editorial Team

Published 6 December 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Job responsibilities are critical information hiring managers and recruiters include in job listings to attract suitable candidates. By reviewing these responsibilities, candidates can understand if they're qualified for the role. The criteria defined in the job responsibilities are helpful in assessing and selecting the right candidates applying for the role, and learning more about this could help you succeed in an HR or recruiting career. In this article, we discuss how to list job responsibilities effectively and provide examples for you to reference.

How to list job responsibilities

Job responsibilities refer to the duties that an employer expects a candidate to perform when they have a particular role in the organisation. Hiring managers include job responsibilities while preparing job listings to communicate the skills, qualifications and achievements they're looking for in that role. When you read through the job responsibilities, you get an understanding of how your tasks and activities contribute to the organisation's success. It also includes details of the duties the candidate performs on a day-to-day basis and the benchmark the company has set for its staff members.

For example, if a company is searching for a marketing manager for their firm. They may list that they're looking for a candidate who can define marketing strategies for their products. The responsibilities may also include pricing, analyse market trends, prepare forecasts and manage the budget. In this section, we list some steps that can help you list job responsibilities for a job listing effectively:

1. Define job title

A job title is a designation or position a team member holds in the company. It indicates their seniority in the organisation and also the responsibilities they perform. A well-defined job title reflects the job responsibilities of the role and helps recruiters find the candidates with the right skills and abilities. At a particular point in time, the company may have several open jobs for which they're looking for candidates simultaneously. Having a proper and clear job title can make the recruitment process much easier. Some examples of job titles include:

  • business analyst

  • human resource manager

  • chief accountant

  • assistant professor

  • pharmacy assistant

  • cardiologist

  • agile scrum master

2. Define job purpose

Once you confirm the job title, research and define the duties expected from the candidate for this position. One of the best options is to consult the manager for that team. They can give precise details regarding the duties they want the hire to perform. It can help you save time and avoid confusion while defining the job responsibilities. A well-defined list of duties helps the candidate assess whether they're suitable for the role before applying.

3. List the duties

You can list the duties in a bullet or numbered list format in the job description after defining them. While listing the job responsibilities, you may prioritise and list the duties according to their importance. You can list the most critical first, followed by other responsibilities. For a job position, including a minimum of five to six bullet points is ideal. If there are more to be listed, you can mention them as additional responsibilities.

Read more: Sharing Your Educational Background on Your Resume and in Interviews

4. Provide required qualifications

The qualifications section highlights the minimum level of required qualifications for the role. It can include the following:

  • Education level: The education section describes the minimum educational qualifications required to perform the job satisfactorily. Educational qualification listing contains areas of study and type of degree or specialisation.

  • Work experience: The work experience section lists the number of years of full-time experience required and the type of work experience. You can also mention if it's acceptable to include internships or apprenticeships and undergraduate work experience.

  • Skills and abilities: Skills and abilities can be creative thinking, analytical, decision making, negotiation, multi-tasking, logical reasoning, project management, supervision, communication and interpersonal relationship. Specify the important skills and capabilities that are required to perform the job effectively.

  • Licences and certifications: Mention if there are any requirements of attaining a particular license or certification to perform the job well.

  • Language requirements and fluency levels: You can also specify if there are any language requirements for the job. For example, if the job posting is for a customer service role, you may need to include relevant language requirements in the job description.

    Read more: How to Include Language Skills on Your Resume (With Examples)

5. List preferred qualifications

Sometimes, job descriptions also include a preferred qualification section, where you can list the good to have but not essential qualifications. This section helps provide further insight into the nature of the job for the candidate. Adding a preferred qualifications list aids the recruiters in fine-tuning their selection process. You can add preferred qualifications to any or all of the above qualification sections.

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6. Working conditions details

The job responsibilities can include the working conditions and the physical requirements related to the job role. In such cases, describe the type, frequency, intensity and duration of physical or mental capabilities required. You may also consider the following aspects for listing the conditions and requirements:

  • Environment, such as working in an office or remotely

  • Types of exposure, such as loud noise, extreme heat or cold or hazardous materials

  • Physical requirements, such as climbing, standing, walking or typing

  • Physical effort, such as a job requiring full time sitting, lifting weights or standing for long hours

  • Duty shifts, such as working weekends, night duties, be on-call always or as part of the job or an emergency staff designation

  • Travel requirements

7. Proofread and read out loud

Proofread the job responsibilities to avoid any typographical or grammatical errors. You can use any grammar checking tools available offline or online to spot errors. Reading aloud the job description can also enable you to spot any mistakes. Talking to a team member in the human resources department can be an effective strategy to confirm if the job description listed out is accurate and correctly reflects the job profile requirements. You can also ask a co-worker to proofread the final version before sharing it with the candidates.

8. Ask the human resources department to verify and review

Once the final job responsibilities list is ready, you can circulate it to the corresponding human resources department staff members, depending on your role. If you work in HR, you might complete this step with your team members. If you're a manager for a different team, you can ask the HR team for a review of the final job responsibility list.

The job description review serves as training for the human resource staff to support them in the hiring process. The edits they suggest during the review may help fine-tune the job responsibilities and improve future job responsibility listing development.

Read more: How Companies Use Applicant Tracking Systems (With Tips To Pass Through Them)

Examples of job responsibilities

Here are two examples of job responsibilities:

Shop floor manager

Here's an example of job responsibilities and qualifications for the role of a retail shop floor manager:

Job responsibilities:

  • Managing stock levels, deciding on ordering and stock control.

  • Analysing sales performance and plan future sales volumes to optimum levels.

  • Analysing and interpreting trends to forecast future demand.

  • Using software and programmes to record and analyse sales figures.

  • Managing staff, interviewing and hiring new staff, providing on-the-job training and conducting performance reviews.

  • Processing customer complaints, resolve any issues. Monitor and initiate actions based on comments and feedback.

  • Organising and executing promotions, sales events and innovative business processes.

  • Maintaining market awareness and performing competitor analysis.

Requirements and qualifications:

  • At least 18 years old.

  • High School Diploma or equivalent.

  • Working Knowledge of spreadsheet programmes.

  • At least three years of management experience.

  • At least three years of experience leading 15 or more people in multiple departments

  • At least one year of experience in handling annual revenue of at least $5 million

  • Ability to work in a flexible schedule which may include nights, weekends and some holidays

Marketing manager

Here's an example of job responsibilities and qualifications for the role of a marketing manager:

Job responsibilities:

  • oversee the tasks and activities performed in the marketing department

  • set up the company's marketing strategy and ensure it aligns with company goals

  • coordinate marketing and sales efforts to improve the promotion of offerings

  • report the performance of print and digital campaigns

  • collaborate with agencies and other teams to boost brand messaging

  • establish relationships with partners to elevate promotional campaigns

Requirements and qualifications:

  • at least a Bachelor Degree in Marketing or a related field

  • four to six years of professional experience in marketing, sales and public relations

  • g**ood understanding of market and competitor developments

  • skilled in monitoring social media and marketing analytics for digital campaigns

  • able to quickly absorb information on products and services

  • able to work efficiently in a fast-paced environment

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