How Do I Tell My Boss "I Quit" Nicely? (With Tips to Help)

By Indeed Editorial Team

Published 12 April 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

You may experience changes throughout your career as you seek new challenges and opportunities. When you leave a job, it's important to maintain your professional relationship with former employers because they may serve as a reference or lead you to another career opportunity in the future. Learning how to tell your manager you're leaving the company in a professional and positive way can help you maintain your relationship with them. In this article, we discuss how you can tell your boss that you're quitting, share how to write a resignation letter and provide an example.

How do I tell my boss "I quit" nicely?

If you're wondering, "How do I tell my boss 'I quit' nicely," consider the following steps:

1. Provide at least two weeks' notice

Giving two weeks' notice is a standard professional courtesy in many workplaces. It allows you to inform your employer of your last day while giving them time to hire and train your replacement or absorb your duties with existing staff. Consider providing a longer transition period if you're able to stay, but reserve shorter notice periods for situations in which your new employer needs you to start immediately or other extenuating situations that require you to leave before two weeks.

If you have a new work opportunity waiting for you, you can let your employer know that your leave date depends on starting a new position, though you're not required to provide that information.

Related: How to Write a Notice of Resignation (With Examples)

2. Outline your reasons for quitting

There are several reasons you may resign from your job, such as seeking career growth elsewhere or moving cities. When planning to resign, identify specific reasons you're quitting. This allows you to confidently approach your manager with a clear, thoughtful explanation. If you're leaving to pursue other work opportunities, explain what you've learned with your employer that may benefit you as you start a new job. If it's related to your experience in the current position, discuss what you appreciate about the opportunity and clarify what professional needs another job may provide for you to thrive in the workplace.

3. Schedule an in-person meeting

Asking your employer to meet and discuss your resignation in person can help you maintain a strong professional relationship with them. Meeting in person with your manager is good professional etiquette. It allows you to have a productive two-way dialogue in which you discuss your reasons for resigning from your position and your plans to help facilitate a smooth transition.

If you have a resignation timeline in mind, consider scheduling your meeting in advance. This allows you and your manager to prepare for your leaving. Taking the time to meet in person demonstrates that you value your employer's time and experience in this work.

Related: How to Schedule a Meeting by Email (With Examples)

4. Offer to facilitate position transition

Ensuring a smooth transition during your resignation can help maintain a positive professional relationship with your employer. To help your employer facilitate an effective transition, consider the following tips:

  • help recruit potential employees for your position

  • complete as many of your current projects as possible

  • outline requirements and next steps for projects you can't complete

  • train a current employee to temporarily handle some of your responsibilities

  • assist in training a new employee if they arrive before you leave

Helping your employer with these steps can show that you support and care about the company's success. In addition, being supportive during the transition period can encourage your employer to provide you with positive feedback if your future potential employers do reference checks.

Related: How to Write a Short Resignation Letter (With Template and Examples)

5. Express gratitude

When you meet with your employer in person, it's important to express your gratitude for the opportunities that the company gave you. For instance, you've likely developed new skills and gained professional connections in the role, both of which you can thank your employer for as you prepare to leave your job. This role may even be one of the reasons you received a new opportunity.

You can also express your gratitude in your resignation letter or by sending a thank you note. If you worked closely with certain coworkers, consider expressing your gratitude for their support during your time with the organisation through a goodbye email or note. These gestures can strengthen your professional connections as you progress through your career.

6. Provide constructive feedback

Providing constructive feedback on your experience can help your employer improve the workplace. Although you can discuss your feedback during your initial meeting, many organisations schedule an exit interview for you to officially discuss your experience. During an exit interview, your manager may ask you to provide feedback on the following:

  • the company culture and policies

  • the training you received

  • the benefits of your position

  • your job responsibilities

  • your experience in the office environment

  • relationships with coworkers

  • relationships with managers and superiors

Make sure your feedback is honest, constructive and specific. If an issue you had at the company is your reason for leaving, consider encouraging your employer to address that issue. This feedback can help your employer better serve employees and improve retention, which is another valuable contribution you can help provide as you transition to new professional opportunities.

Related: How to Tender Resignation Effectively (With Example Letters)

7. Provide your formal letter of resignation

It's also important to prepare a formal resignation letter. This allows you and your employer to have an official record of your resignation. Make sure this letter expresses your gratitude, identifies your official last in-office day and contains your indication to assist with training or preparation for your leave, if applicable. Also, make sure to provide a printed copy of the letter when you attend your in-person meeting to keep your resignation as professional as possible.

How to write a professional resignation letter

Composing a resignation letter can be a simple process if you follow a few key steps. Here are the steps you can take to write a professional resignation letter.

  1. Begin with an introduction and notice of resignation: Clearly state that you're writing to submit your formal resignation from your job with the company and indicate the date of your last day of work. Although it's standard to give two weeks' notice, your employer may have specific instructions regarding your last day of work.

  2. Include a statement of gratitude: Include one or two sentences that explain what you're thankful for about your time at the organisation. This can help you foster a peaceful transition and keep a positive professional relationship with your employer.

  3. End with next steps and a conclusion: List any key information regarding your transition. You can work out these details with your manager ahead of time, but if don't know what your transition responsibilities would be, simply mention that you're happy to do whatever you can to ensure a smooth transition.

Resignation letter template

Here's a template that you can use as a guide when composing your own resignation letter:

[Your manager's first name],

Please accept this as my formal resignation from [your job title] with [company name]. My last day of work will be [your last day of work], two weeks from today. I'm grateful for all of your support during my time at the company and deeply appreciate all of the valuable experiences I've gained. It has been a pleasure working with you and the team.

Please don't hesitate to let me know how I can help during this transition. Thank you again for everything.

Sincerely,

[Your name]

Sample resignation letter

Here's an example of how to write a letter of resignation:

Tai Man Chan
1 West Street, Hong Kong
Seb Properties Limited

31 May 2021

Dear Mr Chan,

Please accept this letter as formal notification of my resignation from the position of assistant sales manager. My last day of work will be on Wednesday, 30 June 2021.

I received an offer to serve as a senior sales manager, and after careful consideration, I decided to take this valuable opportunity. During my time at ABC for over three years, I enjoy collaborating with you and my other colleagues. I have gained valuable connections and expanded my skill set, which allowed me to grow and pursue more advanced opportunities in my career.

If I can help you in any way during this transition, please let me know. I'm happy to answer questions and provide training and support during this period. I wish you much success with your upcoming collaboration with TechStar Company.

Sincerely,

Joanna Tung

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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