How to Give Two Weeks' Notice (With Steps and Example)
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Leaving a job after working for a while can be a challenging decision, but learning how to give two weeks' notice may help make the process easier. Many companies have a specific process for informing your employer about your plans to leave a job. By making sure that you handle your resignation according to the expectations of your employer, you can leave on good terms and benefit from your work relationships later in your career. In this article, we look at how to give your two weeks' notice in a professional way that fosters goodwill.
How to give two weeks' notice
It's common for professionals to change roles throughout their careers, and learning how to give two weeks' notice can help you make the process easier. Whether it's to change careers or take a better-paying position somewhere else, changing your job can be an exciting new opportunity. As with many significant changes, the transition can be made easier if you have a strong network of friends and supporters. Leaving your job doesn't mean that the relationships you've built at work have to go away. In fact, by leaving your job on good terms, you can actively maintain your network.
By learning how to give two weeks' notice to your employer gracefully and professionally, you can help strengthen your work relationships and improve others' opinions of you on your way out. In providing ample time and support for the transition, you can help your team adjust to the change without disrupting the work. By showing kindness and thoughtfulness to your colleagues, you can help create a reputation of professional responsibility. Here's how you can give the two weeks' notice to your supervisor:
1. Review your contract and employee manual
Before you decide to leave, it's useful to go through your contract and employee manual to make sure that you understand the process fully. These documents probably contain the specific timing and procedure you should follow to tender your resignation. In many cases, the minimum requirement is that you submit a written two weeks' notice before your departure. Some companies may require a longer notice period or stipulate specific tasks for you to complete to help the team adjust to your absence. By default, unless stated directly in your contract, the minimum notice period is around one month.
Confirming your obligation about giving notice can help you fulfil the minimum requirements of your employer. This can make your leaving process simpler and more pleasant. Doing so can also help the company's human resources staff get all your paperwork and payment done on time. Knowing exactly what your contract and the law state can help you navigate any objections that your supervisor may have to your resignation. If there's any confusion about the appropriate timing of your departure, being able to refer to both your contract and the labour regulations may help bring everyone to an agreement.
2. Inform your manager as soon as you can
Legal requirements in your contract and labour legislation give only the minimum notice period necessary. If you have decided to leave, it's often a good idea to let your immediate superior know well ahead of that minimum requirement. If you found a new job, for example, or are working towards going into an educational program, letting your supervisor know early can help strengthen your relationship and simplify your transition out of your current job. By giving advanced warning, you can help your supervisor work with you to fill the gaps your departure may create.
Of course, figuring out whether to tell your supervisor early may depend on how friendly and strong your relationship with them is. If you have a strong and positive relationship with your supervisor, you can strengthen it further by being direct and up-front about your plans. If you feel like you may experience an adverse reaction to the news, discretion may be the better option. In some situations, it may be to your advantage to keep your plans to yourself.
3. Help figure out your succession plans
It can be helpful to make sure there are contingency plans for your replacement. One way to do this is to make a list of all the functions you perform as part of a job. It can also be helpful to make a note of the cyclical nature of tasks in your work, like what tasks you perform on a daily, weekly, monthly or quarterly basis. Once you map out all your duties, you can help match your colleagues to the tasks or use this map to create a job description for the next hire.
Mapping out your duties and responsibilities can be useful for you as well. By listing out all your duties and accomplishments with these tasks, you're creating a useful resource to take account of everything you did and accomplished in your job. This can also be helpful in updating your resume and clarifying your contributions to the current organisation. Whether you're leaving to start another job or for other reasons, having a clear map of what you've accomplished can be useful to your career and resume development.
4. Tell your colleagues and be proactively helpful
The two weeks' notice serves as the formal announcement of your resignation to the company. You're likely to leave a better impression by announcing your leave to your team and discussing your plans with them directly. Not only can you answer questions about your future direction, but you can also help them sort out the work tasks you leave behind. Being able to handle individual questions about ongoing projects can help your team reorganise naturally to handle any urgent tasks without surprises.
If you're personable and helpful in your departure, you may be more likely to be remembered as responsible and helpful by your colleagues. By reinforcing your professional network this way, you're creating opportunities for yourself and your colleagues. If your new company is looking for talent, reaching out to former colleagues who have a positive opinion of you can be easier and more pleasant. Likewise, leaving a good impression may help opportunities to find you through your network.
Two week's notice structure
You can use this simple structure in any word processing program in order to provide an informative yet short two weeks' notice. By following this format, you can make sure that your document is formatted in a professional way and serves both as an effective announcement and as the formal documentation of your intent to leave. While you may benefit from letting your boss and co-workers know well ahead of time, this formal communication satisfies your obligation to make a formal announcement of your intent to resign.
By providing all of the information listed below, you can make sure that the information is recorded and handled properly:
Start by including your name, date, address and subject line.
State your intention of resigning.
Include the date of your last day before your leave.
Add a statement of gratitude.
Wrap up with the next steps and contact information.
Close with your signature.
Two week's notice example
While the specific details of the terms of your contract may alter some of the details of the above structure, it can serve as a useful guideline for preparing your two weeks' notice. Here's an example of a two weeks' notice letter for your reference:
20 Hing Shing Rd,
Kwai Chung, Hong Kong
10 Queen's Road Central,
59/F Cheung Kong Center
Dear Mr Lai,
This letter is to inform you of my plans to resign from my position as Social Media Specialist and to give you my official two weeks' notice. My last day will be on Friday, November 5, 2021.
In the next two weeks, I intend to provide you with a comprehensive list of ongoing projects and recurring tasks that will make it easy to structure the job description and onboarding documents for my replacement. I am also happy to work with you to make sure all project needs are accounted for during this transition period by helping divide tasks among my colleagues.
Finally, I would like to voice how much I appreciate working with you and the team over the past three years. I have learned a lot, and am sincerely thankful for the opportunity to grow as a person and as a professional.
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