How to Write an Immediate Resignation Letter in 6 Steps
By Indeed Editorial Team
Published 29 November 2021
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
While it's common for employees to give their workplace early notice before leaving a position, some situations may require you to leave with no notice. If you find yourself in this situation, it's important to still provide your employer with a formal resignation letter. If you're leaving your job without notice, learning how to write a letter for immediate resignation may be useful for you. In this article, we explain a list of steps you can take to write an immediate resignation letter and provide templates and examples for you to review.
What is an immediate resignation letter?
An immediate resignation letter is a document that shares your intent to leave your current position without notice. Employees typically follow their workplace's advance notice policy, but some circumstances may require you to leave your job immediately without giving your workplace appropriate notice. Generally, you would provide this letter to your team leader, supervisor or manager. In your letter, you can consider providing an explanation that shows the reasons you're leaving, or you can choose not to for privacy reasons. Here are some reasons you might submit a letter of immediate resignation:
Personal issues, such as family emergencies
Mental health reasons
Actual job duties are different from the job description
Unsafe work environment
How to write a letter for immediate resignation
When writing your letter, it's important to convey a professional tone while also providing an apology for leaving on short notice. Here are the steps you can take to write an immediate resignation letter:
1. Create your header
In the header of your resignation letter, include your contact information, like your full name, phone number and email address, and the date that you wrote the letter. Below the date, provide the recipient's details, including their full name, job title and the company's name. Below this information, address your recipient professionally, since resignation letters generally use a formal tone. Here are some examples for professional openings:
Dear Mr. Lee
To Ms. Lo
Hello Mr. Peters
2. State your resignation
After the opening, state your intention to resign so the recipient understands the purpose of the letter. Provide information about your last day of work, as most companies need an official date for internal human resource policy purposes. For example, you might include that the day you're writing the letter is your last day of work, or the following day may be your last shift.
3. Express your gratitude
After stating your resignation, be sure to express your gratitude to your employer. By doing so, you can show that you're thankful for the opportunity that they provided you. You may share some personal sentiments, like a positive memory or experience that you had with the company. This can help you maintain professional relationships despite your sudden resignation.
4. Consider providing the reasons you're leaving
There are a variety of reasons that you may be providing your employer with a resignation letter. You may include the reasons you're leaving suddenly. While it isn't always necessary to include an explanation, doing so can also help you maintain a positive relationship with your employer after your resignation.
5. Offer to help
If your situation allows, consider offering to help your workplace before your departure. For example, you might offer to complete your assigned tasks before leaving, or you may help train your replacement on your duties. This may keep your workplace from feeling overwhelmed with the new workload they have. Consider including a date after your resignation up to which your employer can contact you with questions about your responsibilities.
6. Include a closing
In the closing of your letter, restate any important information about your resignation. You may also consider thanking the recipient again for their time and understanding. Below the closing, include your full name and consider adding your signature, as some companies may require it.
Tips for writing a letter for immediate resignation
Here are some tips to help you write an effective resignation letter:
Proofreading involves reviewing a document to find any errors that may interfere with its clarity. It's a good idea to proofread before sending your letter to ensure that the content is free from spelling errors or grammar issues. Since resignation letters can contain time-sensitive information, it's important that they're easy for employers to understand.
Refer to your employee contract
It may be useful to look over your employee contract before submitting your resignation letter. Often, companies have different standards and regulations that involve employee resignation. Review your contract to find out what your employer's requirements are for resignations. You can consider reaching out to your workplace's human resources department to review your contract or ask questions about the employee resignation policy.
Templates for an immediate resignation letter
Here are two templates that you may use when writing a letter for immediate resignation:
Here's a template for a resignation letter that includes an explanation of why you're leaving:
[Date of the letter]
[Recipient's job title]
Dear [recipient's name],
I am writing today to resign from my position as [your job title]. My last day at the company is [date]. I am grateful for the opportunities that [company's name] have provided me, and I enjoyed [positive memory or experience with the company].
While I know that my departure is sudden, I am handling [brief description of reason], which is a key reason for my resignation. If there's anything that I can do to help with this change, please let me know. I am available until [date] to answer questions and assist with the transition.
I will complete my final tasks on [your final shift date]. Thank you for your time and understanding of this situation.
Here is a template for a resignation letter where you omit the reasons that you're leaving:
[Date you write the letter on]
Dear [recipient's name],
Please accept this letter as my resignation from the position of [your job title]. My last day at the company is [date]. Thank you for the valuable opportunities that [company's name] provided me, and I will always remember [positive memory or experience with the company].
Please let me know if I can help with this transition. I am available until [date] to answer questions and assist with the transition.
I plan on completing my final tasks on [your final shift date]. Thank you for your time and understanding with this situation.
Examples of a letter for immediate resignation
Here are two examples of letters that signify your immediate resignation:
21 June 2021
Sales team lead
Pine Sales Agency
Dear Mr. Howard,
I am writing today to resign from my position as internal sales representative. My last day at the company is tomorrow, 22 June 2021. Thank you for the valuable opportunities that Pine Sales Agency provided me. I enjoyed the positive experiences that I shared with our sales team during sales meetings and monthly check-ins.
While I know that my departure is sudden, I am handling personal and family issues, which is a key reason for my resignation. If there's anything that I can do to help with this change, please let me know. I am available until 23 June 2021 to answer questions and assist with the transition.
I will complete my final tasks tomorrow, 22 June. Thank you for your time and understanding with this situation.
3 October 2021
Dear Ms. Nguyen,
Please accept this letter as my resignation from the position of assistant software developer. My last day at the company is today, 3 October 2021. I am grateful for the opportunities that North Software provided me, and I will always remember my experiences participating in large-scale software development projects.
Please let me know if I can help with this transition. I am available until 5 October 2021 to answer questions and assist with the transition.
I plan on completing my final tasks by the end of my shift today. Thank you for your time and understanding with this situation.
Explore more articles
- What to Do if You're Thinking About Resigning Due to Stress
- 9 Signs You Need a New Job and What To Do About Them
- Tips for Starting a New Job (With Benefits and Steps)
- What Is a Notice Period for a Job? (Plus Examples)
- Guide to Smart Casual Attire in the Workplace
- How to Rescind a Resignation Letter (With Tips and Examples)
- All You Need To Know About an Employment Confirmation Letter
- How To Make a Change of Career at 40 (With Steps and Examples)
- What Is Business Casual Attire? (With Tips)
- What To Expect In a Job Offer Letter (With Examples)
- What Is Onboarding?
- How To Accept a Job Offer With Sample Acceptance Letters