What Is a Notice Period for a Job? (Plus Examples)

By Indeed Editorial Team

Published 12 April 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Notice periods are commonplace in almost every professional position. If you decide to leave your current job or your employer asks you to leave, you may discuss notice periods. Learning about notice periods for jobs may help you when leaving your current or next position. In this article, we discuss the definition of a notice period for a job, describe why they're important, provide some benefits of giving them, offer a guide for giving a notice of resignation and list some examples of notice of resignation letters.

What is a notice period for a job?

A notice period for a job is the time between when you're told to leave a job or decide to leave a job and when you actually leave. If you have an employment contract there may be a notice period written in it. If not, an employer can send you a notice of termination without cause, which means they can end the contract anytime they want with no reason required. Generally, both parties agree upon the notice period at the time of employment. A notice period is typically anywhere from one week to several months before the end of employment.

Why is a notice period important?

A notice period is important because it ensures the employer can find a suitable replacement for the employee. It also gives you time to prepare for your next job and perhaps arrange another job while still employed. It also helps both parties plan their finances. As an employee, you can anticipate when you may receive your last paycheck. Whereas, an employer can use this time to budget for a new hire.

Benefits of notice periods

Here's a list of the benefits of giving a notice period, with a description of each:

1. Gives employees time to prepare for their next job

Giving a notice period gives you time to find or prepare for your next employment opportunity. It gives you an opportunity to apply for other jobs, get proper references and do anything else that may help you secure another job promptly. Since many jobs require employees to give two weeks' notice, this gives you sufficient time to plan when you may receive your last paycheck from your employer and when you may start your new job.

Related: How to Explain Your Reason for Resignation (With Examples)

2. Provides employers with time to find a replacement employee

A notice period gives employers time to find a replacement for your role. It's generally easier to find good employees during the notice period than after the employee has already left. It also gives employers the ability to plan a starting date for new employees soon after or before you leave.

3. Provides an opportunity for employees to leave on good terms

If you give a notice period, you technically still have a job. The employer is required to pay you for the time that you're actually working, which means they may pay both you and the new employee during this period. However, it gives the employee an opportunity to leave on good terms. Many organisations may see giving a notice period as a more favourable exit strategy than leaving without notice, which makes them more likely to provide a positive reference for future employers.

4. Allows employees the opportunity to train their replacements

A notice period gives you the opportunity to train your replacement while you're still at work. It gives you enough time to gather information and resources that your replacement may need. For example, a sales manager may give their replacement access to their clients and give them a formal introduction.

Related: How to Write an Immediate Resignation Letter in 6 Steps

How to give notice to an employer

Here's a list of steps you can follow to give notice of resignation to your employer:

1. Draft a letter

To begin, you may write a formal letter stating that you're resigning from your position. In this letter, you may include the date of the last day you plan on working for your employer. You may also include reasons for your departure. For example, you may state that you secured employment at another organisation that more closely aligns with your career goals.

2. Set up an appointment with your employer

Next, you may set an appointment to discuss your resignation with your employer. Be sure to set the appointment at a convenient time for both parties. This can help ensure that you and your employer stay in contact and update each other when either party has questions or concerns throughout this notice period time.

Related: How to Write a Resignation Acceptance Letter (With Example)

3. Deliver your letter to your employer

When delivering the letter, you can hand it over in person or deliver it by mail, email or through an online messenger service if you work remotely. You can decide to either deliver the letter before meeting with your supervisor or deliver the letter during the meeting. Prepare to answer questions about your departure and any plans for your replacement.

Tips for writing a notice of resignation

Here are some tips that may help you write an effective notice of resignation letter to your employer:

  • Keep it short: The brevity of the letter may help to keep it focused and help you include only relevant details. Including details, such as your favourite coworkers or least favourite parts of the job are not necessary.

  • Be respectful: Be respectful when writing the resignation letter to your employer. This helps maintain professionalism and increases the likelihood that you leave on good terms with your employer.

  • Use correct grammar: Because it's a formal letter, it's important to proofread your letter carefully. This helps ensure that they understand you correctly and makes sure there are no misunderstandings between you and your employer about when and why you're leaving.

  • Be accurate: Make sure you're accurate in your resignation letter. This helps to ensure that your employers know when to expect you to leave permanently and plan accordingly.

  • Check company policies: Some organisations may have specific policies and procedures for employee resignations. You may check these policies to ensure you deliver the notice correctly and give the appropriate amount of notice.

Related: How to Write a Short Resignation Letter (With Template and Examples)

Notice of resignation examples

Here are a few examples of notice of resignation letters for different scenarios:

Example of a one-month notice of resignation

Here is an example of a notice of resignation with a one-month notice:

Dear Jane,

I am writing to inform you that I will be resigning from my position effective June 1, 2022.

While I enjoyed my time at Burns Inc., I feel it is in my best interests to move on and pursue other opportunities that are more closely aligned with what I want from a career.

If you would like to contact me after my departure, you can reach me at my email address, Matt@email.com

Thanks for all your help and support throughout this process.

Respectfully,

Matthew

Related: How to Resign Gracefully (With Reasons and Tips)

Example of a three-month notice of resignation

Here's an example of a notice of resignation with three-months' notice:

Dear Michelle,

I would like to express my sincere gratitude for all the opportunities you've provided me during this period at Better Way Marketing. It has been a tremendous learning experience that has helped me grow and evolve as an employee.

I will be resigning from my position effective September 1, 2022. I'm hoping to take this time as an opportunity to work on my skills while also developing a professional network that may help me secure future opportunities.

I would like to express my gratitude for your understanding in this matter and for helping me find a suitable replacement for this job. I look forward to continuing the positive relationship we have had during the past 6 months at Better Way.

If you would like to contact me after my departure, you can reach me at my email address, daniel.lee@email.com

Respectfully,

Daniel

Example of a two-week notice of resignation

Here's an example of a notice of resignation with two weeks' notice:

Dear Jason,

To provide a two-week notice of resignation, I will be leaving the company effective on June 1st.

I am confident that this is the right decision for me. Although it is difficult to leave behind a job that I enjoyed, I feel this is the best way for me to pursue the next step in my career. I have secured a position at a successful law firm where I feel I can continue to develop my skills to eventually pursue law school.

Thank you for everything you have done for me throughout this time at Simple Customer Service Solutions. I appreciate your help and encouragement and your support during my learning process.

If you would like to contact me after my departure, you can reach me at my email address, diana.chan@email.com

Regards,

Diana

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