How to Rescind a Resignation Letter (With Tips and Examples)
By Indeed Editorial Team
Published 12 April 2022
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
After submitting a letter of resignation to management, you may experience a change in circumstances that allows you to continue working in your role. Typically, you can submit a second letter that shares your intent to stay with the company. Learning how to rescind a resignation letter effectively may help you explain your situation to management professionally. In this article, we discuss how to write a letter to withdraw your resignation request and provide tips to help you complete the process properly.
What does it mean to rescind a resignation letter?
When you rescind a resignation letter, you inform your employer that you no longer wish to leave your position at your current organisation. If you submit a letter withdrawing a previous resignation letter, it's up to the employer to decide whether you can stay or if they want to uphold the terms of your initial resignation notice.
When rescinding a resignation letter, you may clearly state in writing that you want to retract your previous statement and request that your employer allows you to continue working past your suggested date of departure. You can communicate with your direct manager and human resources to keep an accurate record of your retraction.
How to write a letter to rescind your resignation
Here are the steps that you can take to rescind your resignation by sending your employer an official letter:
1. Read your workplace's rules
Before rescinding your resignation, be sure to read your company's rules regarding employment contracts and voluntary departure. Often, companies have policies that allow employees to rescind their resignations within a specific period of time after providing their intent to leave their position. For example, a company may allow employees to rescind their resignation within two weeks after submitting it. Consider looking over the company's handbook, or speak to your supervisor about the company's policies.
2. Address your manager
In the header of your letter, include the date, your name and your job title. Then, include your supervisor's information, like their name and job title. Generally, it's best to address your manager by their last name when writing a formal letter.
3. State that you're rescinding your resignation
To open your letter, state that you're withdrawing your previous resignation request. This gives your manager a better idea of the key message of your letter. Be sure to show that you want to withdraw your resignation clearly to avoid any miscommunication or confusion. Include your job title and the name of the company.
4. State your reasons for staying
Next, explain the reasons you're deciding to stay with the company. This may provide your manager with context about the situation, which may help them feel more compassionate or understanding. Providing your employer with context for your decision may also help them consider honouring your request to stay with the company. You can determine how much information you're comfortable sharing. Here are some reasons that you might include in your letter:
your manager or colleague persuaded you to stay
the circumstances of your situation changed
you changed your mind about leaving
5. Apologise for any inconvenience
Before ending your letter, show gratitude by expressing an apology for your uncertainty. If your manager started interviewing for your position or making plans to fill your role, be sure to apologise for any inconvenience that your resignation withdrawal may cause. This may help show your humility and understanding.
6. Thank them for considering your request
When finishing the letter, it's important to share your gratitude. To do so, thank your manager for reading your letter and considering your request to stay. Express understanding of the situation that your manager is in, since it may be surprising to them that you're rescinding your resignation.
7. Create a closing
Consider restating your position title before ending the letter. Encourage your manager to contact you with any questions regarding your request. Sign the letter with your full name.
Tips for rescinding your resignation effectively
Here are some tips to help you withdraw your resignation effectively so that you may stay in your current role:
Open the line of communication
Make it clear to your supervisor that you're open to discussing different options that enable you to stay at your current place of employment. Be sure to encourage your manager to reach out to you with questions or to discuss their requirements to rescind your resignation. Respect that they may need time to discuss the decision with other company leaders.
Work hard in your position and try to demonstrate excellence when completing all of your responsibilities after sending the letter to rescind your resignation. Maintaining high performance levels and exceeding goals may help show your value to the company and show your boss that you did not become any less committed just because you previously thought you needed to quit your job. Committing to your work also starts building trust with your colleagues and shows your passion for the work that you do.
Send it right away
Send your resignation cancellation as soon as possible after you decide you want to stay at your job. If you wait for a long period of time after sending your initial resignation letter, your employer might invest resources in finding someone to replace your position. Sending your retraction quickly may increase your chances of being able to keep your job, especially if you haven't announced your departure to your colleagues yet.
Templates for a letter to rescind your resignation
Here are two templates that you may use when rescinding your resignation letter:
Here's a template for a letter that withdraws a resignation due to your manager convincing you to stay:
[Date of submission]
Dear [Supervisor's name],
I am writing today because I would like to rescind my resignation for [job title] at [company name]. After our recent conversation, I feel that it's important to stay in my position because of [benefit of staying].
I apologise for any inconvenience that my decision may cause. Thank you for reviewing my request to continue working as [job title]. Please contact me with any questions regarding my reinstatement request.
Here's a template for a letter that withdraws a resignation because of a change in your situation's circumstances:
[Date of submission]
Dear [Supervisor's name],
I am writing today because I would like to cancel my resignation request and continue working as a [job title] at [company name]. After a recent change in plans regarding [brief details about situation], I feel that it is best to stay with this company.
I apologise sincerely for any challenges that my decision may cause. Thank you for reviewing my request to continue working as [job title]. Please contact me with any questions regarding my reinstatement request.
Example letter for rescinding a resignation
Here are two examples of letters for withdrawing a resignation:
2 September 2021
Customer service representative
Director of customer relations
Dear Mr Lau,
I am writing today because I would like to rescind my resignation from the customer service representative role at Light Retail Sales. After our recent conversation, I feel that it's important to stay in my position because of my chances for upcoming career advancement.
I apologise for any inconvenience that my decision may cause. Thank you for reviewing my request to continue working as a customer service representative. Please contact me with any questions regarding my reinstatement request.
December 3, 2020
Dear Ms Yeung,
I am writing today because I would like to rescind my resignation from the electrical engineering position at Waters East Construction Group.
After a recent change in plans regarding my arrangements to attend graduate school full-time this semester, I feel that it's best to stay with this company.
I apologise sincerely for any challenges that my decision may cause. Thank you for reviewing my request to continue working as an electrical engineer. Please contact me with any questions regarding my reinstatement request.
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