Two Weeks' Notice Examples (With a Template and Tips)

By Indeed Editorial Team

Published 22 November 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A two weeks' notice is an opportunity to communicate your resignation to your manager. It's important to give them advance notice so you can end your employment in good standing and give them the opportunity to fill your role. If you're considering resigning from your position, learning more about two weeks' notices and why they're important can be beneficial. In this article, we review letter examples you can use as inspiration when writing your own resignation letter, describe why they're important and provide a template and tips.

Related: How to Resign Gracefully (With Reasons and Tips)

Two weeks' notice examples

Here are some two weeks' notice examples you can use as inspiration when writing your own letter:

Example 1

This is an example of a marketing and sales associate's two weeks' notice letter:

14 October 2021

Lisa Meng
Wu Hai Incorporated
100 Queen's Road,
Central, Hong Kong

Dear Lisa Meng,

This letter is to offer you two weeks' notice of my resignation from Wu Hai Incorporated. My last day as a marketing and sales professional with Wu Hai Incorporated is 21 October, 2021.

It's been wonderful working with Wu Hai Incorporated. The marketing and sales skills I've developed in my role are invaluable and I plan to use them throughout my professional career.

The quality of work I provide Wu Hai Incorporated from now until my last day will be as high-quality as before my notice of resignation. Please let me know if there's anything I can do to assist during this time of transition.

Best,

Li Shun

Example 2

Here's an example of a window washer's two weeks' notice letter:

7 November 2021

Chin Lim
Tao Jia Companies
10 Temple Street,
Kowloon, Hong Kong

Dear Chin Lim,

I am writing to notify you of my resignation from Tao Jia Companies. My last day as a window cleaner with Tao Jia Companies is 21 November, 2021.

I am choosing to leave because I've received acceptance from my top choice for university and plan to enrol this fall. It has been amazing to spend my summer working at Tao Jia Companies and I appreciate the opportunity to build relationships, develop my skills and save for my education.

I intend to continue providing Tao Jia Companies with the same high-quality window cleaning services until my last day of employment. I wish you the best.

Regards,
Lucy Wong

Example 3

Here's an example of a health visitor's two weeks' notice letter:

1 December 2021

Taylor Lam
Kun Heng Hospitals
5 Pacific Lane,
Wan Chai, Hong Kong

Dear Taylor Lam,

Please accept this document as my formal notification of resignation. My last day as a health visitor with Kun Heng Hospitals is 15 December 2021.

I am so grateful for the opportunity to develop my skills and work in this position for the past three years. I cherish each moment with my patients and plan to use the knowledge I've learned in this position to continue helping others. The relationships and confidence from Kun Heng Hospitals have strengthened my professional qualities, and for that, I am thankful.

Please let me know what I can do to provide adequate training to new hires and inform others of my planned resignation. I hope to stay in touch.

Best,
Qing Mu

Two weeks' notice letter template

You can fill your information and details into this template to create your own two weeks' notice letter:

[Date]

[Supervisor name]
[Company name]
[Company address]

Dear [Name of supervisor or HR representative],

This letter is to give you my formal two weeks' notice. This is my official resignation from [name of company], and my final day as [your position or title] with [name of company] is [two weeks from today's date].

It has been a pleasure working with [name of company]. I appreciate the time and commitment the company has shown me in helping to develop my [position or title] skills.

I intend to continue providing [name of company] with the same high-quality work from now until my last day of employment. If there is anything you need me to do to help during this transition time, please let me know.

Sincerely,
[Your name]

Related: How to Explain Your Reason for Resignation (With Examples)

Why is a two weeks' notice important?

These are some reasons giving a two weeks' notice is important:

  • Allow your employer to prepare. By notifying your employer at least two weeks before you leave, they can find replacements for your position and prepare for your absence. They may ask you to prepare someone to manage your tasks once you're gone.

  • Enable references and opportunities. Providing a two weeks' notice can help you maintain a good relationship with your manager or employer. If you need references or opportunities in the future, this can be important.

  • Show respect for your colleagues. If you leave without notice, it's likely that your colleagues experience the negative effects. By providing advance warning, you can show them respect and avoid burdening them.

  • Clearly state your intentions. By writing a two weeks' notice letter or email and keeping a copy, you can clearly state your intentions and show proof you provided ample notice to your employer.

Related: How to Write a Resignation Letter for Personal Reasons

Tips for writing effective two weeks' notice examples

These are some tips you can use to write effective two weeks' notice examples:

Write your two weeks' notice letter in advance

To write your two weeks' notice letter, you can start by including your name, date, address and subject line. State your resignation and include the date of your last day. If you want to, you can provide a brief reason for resignation, but avoid being negative or unprofessional. You can add a statement of gratitude for the opportunity and describe your next steps.

Close the letter with your signature, either in pen or digitally. Writing your letter in advance allows you to prepare for a meeting with your employer and give them as much time as possible to prepare for your departure.

Related: How to Write a Notice of Resignation (With Examples)

Find a convenient time to meet with your employer

Resigning from your job in person is good because it can allow you to maintain the relationship. It's a courtesy to your leader and gives you the opportunity to thank them in person. If you want to, you can explain your reasons for leaving during this meeting, but you don't have to. Avoid telling your colleagues about your upcoming departure before meeting with your leader so they can hear about it first. Meeting with your team leader or manager is also a good idea because it allows you to create an exit plan that works for both of you.

Prepare for a meeting with your manager regarding your resignation

Prepare for your conversation with your manager by practising with a friend or family member. Though it can be a challenging conversation, it's important to be honest and open with your manager. Communicate with them about when you're leaving and how you can help them prepare. Take time before the meeting to find a positive and calm state of mind if it can help you during the meeting. These are some things to keep in mind during your meeting with the manager:

  • Be genuine. Consider what you want to share with your manager, and be honest about what you decide to tell them. It's a good idea to focus on positive reasons for leaving instead of negative ones.

  • Be thankful. Expressing your gratitude to your manager is a good way to maintain a positive professional relationship after you leave. If you thank them for their guidance and efforts, they may be more likely to offer you a letter of referral when you go.

  • Be prepared. Know which day is your last with the company and plan to return materials and documents to the correct parties. It can be a good idea to bring an additional copy of your resignation letter so you can refer to it.

Related: How to Write a Resignation Email (With Examples)

Send them an email if you can't meet with them

An in-person meeting is often the best route for meetings about resignation. If you can't meet with your manager, send them a detailed email regarding your departure. It can be beneficial to email multiple members of management at once and include a human resources specialist to ensure everyone receives your message.

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